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Document Management Systems Specialist for Capital Projects

Perth Airport, Wellesley
Full time
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Albemarle Corporation
Mining, resources & energy
501-1,000 employees
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Are you inspired by “what’s next”? So are we.

When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world’s largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people’s lives and we want YOU to be a part of it.

Job Description

Job Description

Albemarle is seeking a Capital Project Document Management Systems Specialist to assist in the management of the various project management document and collaboration systems required across its capital project portfolio. This role will primarily assist project management teams by configuring, managing and maintaining various document management and collaboration systems for the global project management community. Candidate should be knowledgeable in various industry standard document management and collaboration systems to support capital projects that vary from small continuity capital at a site to $2 billion in total installed capital (TIC) on a pace of approximately 2 Billion USD per year of overall spending. Currently, Albemarle works with internal resources to manage the continuity capital and global EPC/CM firms for various concurrent mega-projects (over $500 million TIC) in China, Australia, Chile, and the US. Candidate will be an individual contributor who must work in a matrixed environment to assist the global project management community.


  • Participate in the global Center of Excellence for Project Management Information Systems, including providing and maintaining training, business process improvement, and community engagement (in coordination with the Capital Projects Training Manager) as the Subject Matter Expert for document management and project collaboration related systems. Oracle Aconex, Microsoft SharePoint Online (SPOL), and Synergis Adept experience is highly desirable.
  • Manage Albemarle’s various document management and project collaboration software as the first line of contact for the global project management community and a key member of the process owner community.
  • Serve as gatekeeper and system/process owner for document management systems and collaboration software.
  • Assure compliance to global Data Retention Management practices across relevant capital project systems.
  • Represent the interests of the Capital Project organization to assure alignment across work streams and global alignment within the capital projects organization.
  • Maintain liaison with other process owners and workstreams to ensure alignment on corporate strategy and goals.


  • Minimum of 7 years of experience in relevant document management and collaboration software.
  • Previous experience with Oracle Aconex, Microsoft SharePoint Online (SPOL), and Synergis Adept is highly desirable.

Skills Required

  • Knowledge/Skills:  Expertise in relevant document management and collaboration software is a must.
  • Must be self-motivated and possess good organizational skills. Must be able to work as part of a team.  Must pay close attention to details, follow high standards for accuracy and completeness and accept constructive criticism from coworkers.
  • Computer Proficiencies: Detailed knowledge in relevant Electronic Document Management Systems (EDMS) software. General skills in MS PowerPoint, word processing, spreadsheet, and database applications are required.
  • Communication Skills:  Must have analytical skills and excellent written and verbal communication skills.


  • Minimum of 5 years of experience in a document control function in an operations or project execution environment.
  • Minimum of 2 years of experience in application as owner/ administrator.
  • Bachelor’s Degree in Engineering, Information Management, Construction Management--or related capital project space experience.
  • Certified Project Management Professional (PMP) is a plus.
  • Project Management and/or Project Controls experience is a plus.

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