Senior Administrator


Location: North Ryde

Job Type: Full time


Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 75,000 people lead the way to greener and smarter mobility, worldwide.

About the role:

Alstom has a permenent opening for a Senior Administration Assistant based in the Macquarie Park office. Reporting to the Office Manager/Executive Assistant, you will provide administrative support to the broader office workforce, administer the travel, manage the corporate credit card/expense system and provide general administrative duties for the office.

Other responsibilities include:

  • Administration of the maintenance of the North Ryde Office
  • Coordination and assistance with site-based events
  • Administration of parking application and petty cash for the North Ryde site
  • Assist with onboarding of new starters at North Ryde site
  • Coordination and maintenance of desk location and employee register and floorplan
  • Purchase requisition and purchase order management as well as, invoice approval for office suppliers
  • Provide assistance in events, as required
  • Manage travel profile creation for employees, assist with employees travel and relocation bookings
  • Liaise with suppliers to manage travel profile and booking issues
  • Provide travel reports including circulation of monthly flight credit reports
  • Coordinate corporate credit card administration in line with Company policy

About you:

  • Self-starter who is able to manage relationships with external service providers and proactively handle issues
  • Highly proficient with MS Excel, word and PowerPoint
  • Experience in travel coordination and management including travel systems
  • Excellent problem solving, critical thinking and communication skills
  • Proactive and efficient responses to pressing issues, and challenges
  • Exemplary planning and time management skills
  • Extensive experience in expense claims management using Concur, or similar

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.

We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email:
For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application.

As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and alcohol testing and provide your current Covid-19 Vaccination status. There are different compliance requirements for different workgroups. You will be provided with relevant information, during the recruitment process. If you are unable to be vaccinated for other reason(s), please provide those reason(s) in the application for our consideration.

We Offer:

18 weeks paid parental leave

Free gym membership

Salary continuance insurance

Bridging leave

You’ve got this!