Cost Administrator

Metro Trains Melbourne

Location: Melbourne

Job Type: Full time


Metro moves you around Melbourne.

As the city’s metropolitan rail service, Metro operates 226 six carriage trains across 998 kilometres of track, transporting 450,000 customers each day. We aim to encourage the Melbourne community’s vibrant and ever evolving lifestyles, by providing a seamless transport solution to keep individuals connected.

With 15 lines, 222 stations and services seven days a week, Metro can take you wherever you’re headed across the city, whenever you want to go.

Metro is a multi-award winning organisation and we pride ourselves on our team of honest, high performing professionals who are talented, inclusive and safety focused and who are at the core of our success. You will be joining an organisation that is known as a global leader in its field but also prides itself on being dynamic, embracing new technologies and focused on customer service. Our aim is to promote work/life balance feel comfortable to bring their best to work, and to truly be focused on a common goal which is to provide a world class railway service.

About the Role

Due to continuous growth, we are currently looking for a dynamic Cost Administrator to support our Franchise Projects team. The Franchise Projects portfolio includes all projects delivered by Metro Trains Melbourne (MTM) on behalf of the Department of Transport (Formerly PTV). It includes Third Party Projects accessing our network to conduct their own works examples of these are: The Westgate Tunnel Project, North East Link and major Utilities like Melbourne Water.

The Cost Administrator is responsible for providing cost control support for the Franchise portfolio of works. In this role you will assist in the preparation of project status reports, management of project cost information, general project administration, office management tasks and project team support.

This is a permanent full-time opportunity. As an MTM employee, you will have access to free travel along the network.

Key Areas of Responsibility

  • Assist in the creation and maintenance of project cost reports projects throughout the project lifecycle.
  • Assist optimisation of program level reporting by integrating the common work breakdown structure, coding, forecasting methods etc. across projects.
  • Use standard cost control procedures and processes when generating or managing work breakdown structures, monthly status reporting, change control, budgets, forecasting, financial support relating to contract administration and project cost close-out to ensure a consistent approach across a portfolio of projects.
  • Complete new project setup forms with provide appropriate backup to Finance.
  • Prepare requisitions / purchase orders and proactively process and manage claims, invoices and payments for all suppliers and sub-contractors.
  • Maintain appropriate work order number, requisition and purchase order statuses.
  • Assist in the presentation of contract and other technical documents as required.
  • Ensure cost allocations are processed against the correct work order numbers.
  • Assist in providing information to Senior Cost Controller/ Project Managers around budgets, expenditure, forecasts and progress to accommodate decision making.
  • Produce expenditure tracking information against budget and accruals to meet Finance requirements.
  • Co-ordinate monthly project status review invitations and ensure monthly project status reports are saved and transmitted in-line with document control requirements.
  • Maintain relationships between Estimating, Planning and Procurement to ensure effective flow of information and awareness of all aspects of project controls.
  • Interface with external work parties and participate in internal cost review sessions with all disciplines to create robust forecast and project cost outcome reporting.
  • Ensure compliance with project finance requirements to provide accurate, timely, quality accrual, cost and claim management processes.

Desired Qualifications, Skills and Experience:

  • 2-3 years’ experience in project cost administration, finance, business administration or contract administration.
  • Ability to apply a safety focus and a willingness to promote a safe working culture.
  • Ability to communicate effectively with all levels of management and staff (verbal and written).
  • Knowledge of key performance indicator reporting.
  • Experience of developing and maintaining effective relationships.
  • Ability to schedule work priorities to ensure deadlines are strictly adhered to.
  • Tertiary qualification in finance/business or equivalent would be advantageous
  • Ability to work effectively as part of a team

Why work for Metro?

  • Attractive Remuneration: Excellent pay package with laptop & mobile phone;
  • Career Progression: Career development support and opportunities to learn new skills within a multi-disciplinary environment
  • Vibrant and Ambitious Team: A collaborative team of passionate people who are dedicated to delivering projects that improve the safety and reliability of Melbourne’s rail network
  • Permanent Opportunity: Our ongoing involvement in the exciting pipeline of major rail projects
  • Benefits: Free Myki travel across Victoria
  • Work-Life Balance: We encourage flexibility and wellbeing; you will manage your own schedule and we will support you to thrive in your role. MTM supports flexible working arrangements.

This is a fantastic opportunity to build on the career you've developed to date and take it to the next level by making a tangible impact that matters. If what you’ve read resonates with your values, experience, and career aspiration then we want to hear from you!

Please submit your application by COB 5th February 2023

Metro Trains is an equal opportunity employer and embraces diversity. We encourage all interested applicants to apply but please do note only applications with the right to live and work in Australia will be considered for this position.

You’ve got this!