Personal Assistant to Executive General Managers
Job Type: Full time
Build your career and Australia’s future.
Not many people can say they are working on building Australia’s future. With us you’ll be doing just that, leaving a legacy for all Australians. Plus, there’s equal employment, great training, and true flexible working arrangements.
A fantastic opportunity at nbn, Australia’s largest infrastructure project, as a Personal Assistant, where you will focus on providing full administrative support to the Executive General Managers (EGM) within the Field Services and Customer Engagement teams.
A bit about your role
The Personal Assistant to the EGMs is required to work proactively and comfortably in communicating with people at all levels in the organisation, with the ability and flexibility to adapt to different approaches and work styles. In return you will join a high-performing and dynamic team where you will become a valued member of the team.
The key accountabilities for this role will include diary management and meeting coordination, resolving conflicting schedules, organising and attending meetings, setting agendas and minuting actions. In addition to this, you will build relationships with key staff and partners, assist with the co-ordination of recruitment and on-boarding activity for new employees.
The scope of the Personal Assistant will also extend to arranging travel for the Management and teams as required, expense reconciliations and processing, producing reports and presentations as directed, assisting with communications as required, liaising regularly with key stakeholders including; vendors, executives, general managers and their assistants, on behalf of the EGM’s.
A bit about you
The ideal candidate is an individual with a strong background in providing administrative support for senior management levels in a complex matrix organisation and is experienced managing multiple stakeholders/managers. You will be highly organised, work proactively, be flexible, and bring an upbeat can-do attitude.
As a Personal Assistant, your experience will include setting agendas and capturing minutes and following up on actions to meetings, developing new processes and improving existing processes with the ability to learn and understand EGM’s role and priorities including subject matter and relationships with team, company and partners.
Intermediate to advance user of all Microsoft Office products, including creating PowerPoint presentations, working with Excel data to prepare financial information, data mark-ups within Word with a friendly can-do attitude and an interest or experience in assisting projects would be advantageous.
Life at nbn
Please note that this role will be a permanent position and applications for this role close at midnight Tuesday 24th January 2023.
At nbn our people have a clear and shared purpose - empowering Australians to redefine the way they live, work and play into the future. As one of the Australia’s largest infrastructure projects ever undertaken in Australian history, you’ll be part of a team building a brighter future for the country.
In your personal career, you’ll benefit from technical training for professional development, leadership programs and access to the latest technology, as well as being led by a diverse executive team.
nbn is committed to an inclusive, flexible and supportive workplace where everyone can feel valued, respected and have equal opportunity to thrive and succeed. We encourage applications from people of all ages, nationalities, abilities and cultures - including Aboriginal and Torres Strait Islander peoples, the LGBTI+ community and people living with disability. We're happy to adjust our recruitment process to support accessibility needs – we encourage you to advise us at the time of the application via firstname.lastname@example.org
We actively focus on our people having a fair go at reaching their career aspirations. We’re committed to equal opportunities for all employees. With initiatives like Women’s Leadership Programs, a commitment to equal pay, flexibility and market leading parental leave, we truly are paving the way for true equality in the workplace.
Continue the conversation
If you think this role might be for you, we want to hear from you. Please apply by following the links and sending in your resume only. We do not require a cover letter or any selection criteria to be addressed.
At nbn, health, safety and wellbeing will always be our highest priority and we are committed to protecting our employees, families, partner workforces, and the customers and communities we serve. nbn recognises that vaccinations against COVID-19 are critical and necessary for our future. As such certain workers are expected to be vaccinated against COVID-19 unless a valid medical exemption is provided. For further information please refer to our Covid-19 Vaccination Policy.
At nbn our people and our planet matter. We have an unwavering commitment to the wellbeing and safety of our employees so that everyone goes home safely each day and can perform at their peak to deliver the nbn™ network. nbn also aims to build a network that minimises energy use and can be operated with minimal impact on the environment.