Executive Assistant COO/CPPO

Gold Coast
Full time
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Queensland Airports Limited
Aviation & aerospace
101-250 employees
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Who is QAL?

Queensland Airports Limited (QAL) is an accomplished airport operator which owns and operates Gold Coast, Townsville, Longreach and Mount Isa airports – connecting the Gold Coast and northern NSW, along with regional Queensland, to the rest of the country and beyond. We are an Australian-owned company with a vision to create valuable connections, inspire a sustainable future, and be the first-choice gateway for our regions - and a commitment to delivering for the communities where we operate. QAL is formally recognised as a ‘Great Place to Work – Certified’ organisation – currently the only airport operator in Australia with this certification. QAL is dedicated to a target of net zero Scope 1 and Scope 2 emissions by 2030. With strong passenger numbers, terminal upgrades underway - there has never been a better time to join QAL.

What you’ll contribute to:

An attractive opportunity has become available for an experienced Executive Assistant to join the QAL team and support two of our Executive Committee members! The Chief Operating Officer (COO) and Chief Property and Planning Officer (CPPO) are seeking a motivated and highly organised individual to provide high-level professional support to them and their teams.

Katharine, who joined the team in 2023 as an Executive Assistant, shares her experience working for QAL:
‘Working with QAL has been a fantastic experience. QAL values its team members and provides a positive work environment. I’ve had the opportunity to grow professionally, and I appreciate the support and opportunities provided. I highly recommend QAL as a great place to work.

As an Executive Assistant at QAL, I have had the privilege of working alongside a dedicated and dynamic team. The leadership here are exceptional, providing guidance and support every step of the way. I am constantly challenged and encouraged to excel in my role, and the collaborative work environment fosters growth, development, and flexibility. I am proud to be a part of the QAL team and would highly recommend this organisation to anyone seeking a rewarding career opportunity.’

How will you make an impact?

We are looking for a self-starter who loves taking initiative and ownership of solutions that provide outstanding support to these two Executives. The ideal candidate is collaborative, must have minimum 3 years in a similar EA position, have supported Executives leading large teams, and have proven experience in working with stakeholders at senior levels. They will possess expert time management and organisational skills, and high-end event coordination and planning experience is essential.

Key deliverables/responsibilities include but are not limited to:

  • Provide high level, proactive administrative and secretarial support to the COO, CPPO and other members of the QAL Leadership team as required.
  • Proactive diary and meeting management, telephone calls, management of correspondence and arranging domestic and international travel.
  • Organisation of Executive meetings, QAL Board and committee meetings and complex stakeholder events, including invitations, document preparation, and meeting / event logistics etc.
  • Assist with the preparation of budgets, monthly reports, presentations, correspondence, submissions, briefing messages, media management etc.
  • Support with purchase order and expense reconciliations ensuring compliance and timeliness.

What we offer you?

This is an opportunity to be part of a progressive organisation with a great culture and assist in the transformation and growth of the business. Flexible working options are available for all employees. At QAL, we uphold the philosophy that the smooth integration of life and work benefits all. We call it ‘Living Well’.

QAL supports an inclusive approach and values diversity within the workplace. We aim to provide opportunities that allow individuals to reach their full potential regardless of their background, gender, age, work status, religious or cultural identity. Aboriginal and Torres Strait Islander peoples are encouraged to apply.

The successful candidate will be required to adhere to QAL’s Drug and Alcohol Management Plan (DAMP, which includes pre-employment Drug and Alcohol Testing and have the ability to obtain an Aviation Security Identification Card (ASIC).

Please obtain the Position Description by clicking here, or if you are on SEEK, by copying this location into your browser: https://qal.elmotalent.com.au/careers/QALcareers/jobs