Te Whiwhinga Mahi | The Opportunity

The SIMG Administrative Officer plays an important role in supporting the Specialist International Medical Graduate (SIMG) Lead and Committee in managing processes for overseas-trained doctors seeking recognition through the College. This includes coordinating application processing, supporting assessment interviews and meetings, monitoring SIMG progress, and ensuring accurate record keeping and communication throughout the assessment journey. This 12-month fixed term position will be covering a secondment position in our training directorate and may require some out of hours work on weekdays. The College offers time off in lieu and flexible working arrangements at times when out of hours work is required.

Key Responsibilities:

• Provide clear, supportive advice to SIMGs about application requirements and regulatory impacts on their pathway.
• Check and verify documentation submitted by applicants and prepare materials for committee and assessor review.
• Process requests for regulatory advice and maintain accurate records of applications and decisions.
• Prepare correspondence to applicants outlining outcomes and next steps.
• Maintain and update databases, decision registers, and SIMG files to reflect current information.
• Support the SIMG Lead and Committee by preparing agendas, minutes, and follow-up actions.
• Keep website content, forms, and regulations up to date to ensure stakeholders have access to current information.
• Monitor SIMG progress and identify any unapproved or pending experience notifications.
• Provide information and training to internal staff about SIMG processes and regulation changes.
• Contribute to continuous improvement initiatives to streamline processes and strengthen communication with stakeholders.

Ko wai koe | About you - Key Selection Criteria

The ideal candidate will have:

• Case management experience, end to end processing applications.
• Proven experience in an administrative role involving committee and meeting coordination.
• Excellent communication skills, with the ability to engage respectfully and effectively with doctors from diverse cultural and professional backgrounds.
• Strong written skills and attention to detail, with experience preparing agendas, minutes, correspondence, and reports.
• A collaborative approach and the ability to build positive relationships with a wide range of stakeholders.
• Outstanding planning and organisational skills, including managing competing priorities and meeting deadlines.
• Confidence in handling detailed information accurately from application through to finalisation.
• Excellent interpersonal and negotiation skills, with the ability to support positive outcomes under time pressure.
• A demonstrated commitment to RANZCOG’s values of Advocacy, Education, Excellence, Integrity, Kindness and Respect, and to fostering a diverse and inclusive workplace.

Ka whiwhi koe i te aha | What you will get in return

Working at RANZCOG means enjoying a strong sense of purpose and engaging in meaningful work every day. Some of our benefits include:

• Salary packaging
• Flexible and hybrid working conditions
• A range of leave options for all that life throws at you
• Commitment to wellbeing, inclusion and diversity

We are proud to be an accredited Great Place to Work since 2023, with a current score of 89%! We are also recognised as a Work 180 Employer of Choice for Women since 2022 and recently ranked in the top 101 Workplaces for Women across Australia. You can find out more about all of our accreditations on our website!

We are dedicated to building a diverse, inclusive, and authentic workplace. We are committed to a culture of diversity and inclusion that embraces and celebrates the differences and similarities within our staff, trainee, and member workforce.

We encourage applications from First Nations, LGBTQIA+, and neurodivergent peoples; as well as parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith.

Feel like you don’t meet all the requirements for this role? Studies have shown that women and ethnic minorities are less likely to apply for jobs unless they meet every single qualification. If you are interested in this role but feel your experience doesn’t align perfectly with the job description, we still encourage you to apply. You may be just the right candidate for this or other roles at the College.

Please visit our Careers at RANZCOG webpage for more information on our benefits, candidate support and to get an idea of what our recruitment process is like.

TO APPLY: When submitting your application, please include your current CV and a cover letter addressing the key selection criteria. You can view the Position Description here or by visiting the College vacancies list on our website.

Applications Close: 26 October 2025 11:59 PM (AEDT). Please apply as soon as possible as applications will be shortlisted when they are received, and interviews may commence prior to the closing date.

RANZCOG acknowledges and pays respect to the Traditional Custodians of the lands, waters and communities across Australia, on which our staff live and work, and to their Elders, past, present and future. Sovereignty has never been ceded. It always was and always will be, Aboriginal land.
RANZCOG recognises the special status of Māori as tangata whenua in Aotearoa New Zealand and is committed to meeting its obligations as Te Tiriti o Waitangi partners.