Proposals Administrator

Stantec Australia

Location: Perth

Job Type: Full time


Proposals Administrator - ( 230003S0 )


We’re looking for someone with an interest in tenders/proposals and marketing material creation to join our buildings team. In this role, you will have the opportunity to work in a skilled team of engineers and other proposals staff to produce high quality proposals / fee estimates, and other business development materials, in a timely and efficient manner.

The core duties and responsibilities include driving the tender process from start to finish which involves the preparation of tender responses/proposals and associated documents to support our business development.

Day to day tasks would involve but not limited to:

  • Develop, format and proof-read proposals and marketing material using applicable tools, guidelines, and templates.

  • Coordinates the proposal process (assigning tasks, setting timelines etc.) by liaising with internal and external stakeholders.

  • Maintain reference materials (including project proformas, personnel profiles, images, marketing material etc.).

  • Maintain CRM database.

  • Monitor tender portals and industry panels.

  • Assist with bid-related QA requirements.

  • Adhoc tasks as directed by the Business Leader and Project Manager.

Desired attributes to be successful in this role:

  • Previous proposals experience desirable (but not essential)

  • Strong MS Office Skills

  • Thrive under pressure, prioritising workload and managing conflicting deadlines

  • A positive, can-do attitude with good attention to detail

  • Good verbal and written communication skills

What we offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

  • Genuine Flexible Working Arrangements - Including work from home (WFH) opportunities, provision for school term contracts, job sharing and part time employment.

  • Option to purchase up to 4 weeks additional leave.

  • Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning

  • Mentoring for your own development and the opportunity to mentor others

  • A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables

  • Professional Memberships

  • Salary Continuance Insurance (SCI)

  • Mental Health and Wellbeing Programs

  • Service Recognition Awards

  • Employee Assistance Program

About Stantec

The Stantec community unites approximately 28,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.


Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.

How to apply

If this position is of interest, please apply via the link below.

Please note that no agency applications will be accepted at this time.



Primary Location : Australia-Western Australia-Perth

Work Locations :

Perth WA

Organization : BC-3012 Buildings-AU Western Australia

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Sep 18, 2023, 2:34:29 PM

Req ID: 230003S0

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

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