Contract Administrator - New Energy


Location: Sydney

Job Type: Contract/temp, Full time


Perfection not required
Excited about this role, but not sure if you meet 100% of the criteria? Employers would still love to hear from you.

About us

UGL is well-known and respected for providing end-to-end engineering, construction, and maintenance service, we partner with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions making us the number one contractor in Australia.

We as a business are starting strong for 2022 with 10.5billion of work in hand.

The UGL New Energy Team had a great 2021, successfully delivering 2 x Tesla Megapack installations, and as well winning 2 Solar Farm projects which exceeded our target work in hand at year end.

We are leading the way in New Energy – As we continue to deliver & evolve, we are looking for an experienced Contract Administrator to join our team.

UGL promotes diversity and alternate ways of working including part-time.

About the role - Location Flexible - Sydney, Brisbane or Adelaide

The Contract Administrator is responsible for the upstream and downstream contractual administration of goods, materials, and services to support the project achieve their quality, time, and cost targets with minimal risk.

Working under the guidance of the Project Manager and Commercial Manager, the role is responsible for delivering the commercial operational commitments of the project in accordance with the Company’s policies and procedures.

You will

  • Manage and perform the contract administration responsibilities for the project
  • Prepare all payment claims ensuring on-time submission and accuracy in accordance with the head contract and securities of payment legislation
  • Support and co-ordinate the review and timely approval (or dispute) of payment claims submitted by key subcontractors to the project
  • Manage and monitor contract securities, insurances, claims and variations under the head contract and key subcontracts
  • Lead the administration of subcontracts to support the project achieve its cost, time, and quality targets
  • Work in conjunction with Project Manager, Design Manager and Construction Manager to ensure on time delivery of all goods and services
  • Support the development and maintenance of monthly internal and external project progress reporting in accordance with the “UGL Way” and the requirements of the contract, which may include productivity reporting, S-curves and earned value management ratios
  • Assist the Project Manager with forecasting of revenue and costs
  • Provide cash flow and cost information to finance
  • Conduct preliminary commercial evaluation of tenders from subcontractors and manage tender clarifications by liaising with Project Managers and tenderers
  • Support the Project Commercial Manager prepare agreements for supply and works subcontracts for long term supply of materials and services by Analysing risks in relation to the product or service being procured and providing input into the negotiation of contract terms with preferred vendors in accordance with UGL Procurement Policy


  • Degree or Diploma in Quantity Surveying, Construction Management or equivalent
  • Minimum 5 years’ experience in a Contracts Administration or similar position.
  • Experience in the use of AS forms of contract
  • Strong communication skills (oral & written) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally
  • Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands
  • Proficient skills in computers\: MS Word, email
  • Advanced skills in MS Excel
  • Experience of SAP Software / accounting and associated reporting desirable

About you

  • Proactively seek to continuously improve performance, deliverables, and work efficiencies
  • Display a positive approach to safety
  • Display effective verbal and written communication capability
  • High level of personal resilience and persistence
  • Ability to manage multiple stakeholders
  • Excellent conflict resolution skills
  • Must be customer focused, team oriented, accountable and results driven
  • Must be energetic with a positive can-do attitude
  • Ability and willingness to adapt, quickly learn and use new skills and knowledge brought about by rapidly changing structure, process, information and/or technology
  • Excellent relationship building, problem solving, negotiation and leadership skills

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and a requirement for you to undergo pre-employment medical assessment including drug and alcohol screen.

What we offer

When you join UGL, you’ll get to shape the nation alongside Australia’s best experts. With greater exposure to large-scale projects end-to-end, you can develop wildly and fast. You’ll be empowered to follow your curiosity and supported to carve out your dream career-life journey.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

  • Discounted private Health insurance
  • Salary Continuance Insurance
  • Flexible Work Arrangements
  • Salary sacrifice
  • Novated leasing
  • A Strong Health and Safety Culture
  • Dedicated Wellness Program
  • Paid Parental Leave
  • Educational and leadership development opportunities
  • Access endless career options and pathways through the CIMIC Group



You’ve got this!