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Contracts and Facilities Administrator - Engineering

Viva Energy

Location: Victoria

Job Type: Full time


About us

Ours is a world that is transforming and evolving. Our future will not only be powered by the energy sources that keep Australia moving today but alternative energy sources will also power our future. It requires people who want to grow and evolve with us. Bright minds, boundless energy, new perspectives and the determination to take us forward. People who can help us deliver the energy products that keep our customers and their businesses moving today, and are committed to building Australia’s energy future for tomorrow.

We are the exclusive Shell licensee in Australia, and supply around a quarter of Australia’s fuel through our extensive network of over 1,350 service stations and through our commercial partnerships with some of Australia’s biggest companies in the aviation, marine, transport, resources, construction and manufacturing industries – we help industries reach their destinations too!

About the role

You will be an integral member of the pipelines team coordinating legal and commercial requirements associated with Viva Energy’s licensed pipelines (VIC & NSW). You will be the key liaison for all 3rd party activities and stakeholders residing, working and developing land in the vicinity of our pipelines, from developers, councils, landowners and other stakeholders, including major public infrastructure authorities. You will be key in ensuring that activity around Viva pipelines does not increase commercial exposure or societal risk, and to ensure Viva Energy obligations of public / stakeholder liaison is managed under the Pipelines Act and AS2885.

You will have key responsibilities around;

  • Legal and Commercial: managing commercial agreements between parties, liaise with legal, manage invoicing; monitor and coordinate to ensure legal and commercial considerations are addressed as required in developments around licensed pipelines.
  • Regulators – ensure all requirements of relevant Pipelines Acts & Regs (VIC/NSW) and AS2885 are met with regard to public / stakeholder liaison and demonstrating as such during audit activity.
  • Operations - managing land access around pipeline assets, work with operations to manage encroachment and intensification of land use around pipelines.
  • Stakeholder management - working with council planners; review developments around Viva Energy assets; land owner communication; liaise with property developers; manage stakeholder database including recording of all property ownership changes and stakeholder communications.
  • Dial before you dig, managing DBYD database and integration with pipelines asset database.

Skills and Experience

To be successful in this role you will demonstrate commitment and determination to manage risk presented by 3rd parties around Viva Pipelines, with confidence in managing a variety of complex stakeholders with a nuanced and sophisticated approach. To achieve this, you will have excellent communication skills, both written and verbal. You will be highly collaborative in nature as you work across the legal, operations, engineering and integrity teams. You will be highly motivated, willing to learn, flexible, adaptable and determined.

The following specific experience will be advantageous:

  • Understanding of application of Pipelines Act and rights / obligation it imposes on Licensees
  • Detailed knowledge of AS2885 Engineering Standard
  • Experience with pipeline operations and associated regulatory obligations
  • Experience in planning regimes, council planning departments, and interaction between councils and land developers

Our Culture

We describe our company as being driven by people. We believe diversity in the workplace is every bit as important as it is in everyday life. We have been awarded the WGEA Employer of Choice for Gender Equality for the past three years running. We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people. We recognise that you may have commitments and interests outside of work and offer a variety of flexible working arrangements to ensure your needs and aspirations are supported. We encourage and support diversity in our traditional and non-traditional roles.

The Benefits

We offer a supportive and collaborative environment, focused on innovation and developing a team of valued, specialised and highly capable professionals. We offer above market superannuation, 25% discount on Fuel and our parental leave provisions are industry leading.

Apply now via the links

Applications close 3rd October 2022