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Senior Administrative Coordinator

AstraZeneca UK

Location: Cambridgeshire, Gaithersburg, Maryland, Waltham, Massachusetts

Job Type: Full time


Be brave, not perfect.
- Reshma Saujani

At AstraZeneca every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people. As the Senior Administrative Coordinator for the SVP for Hematology R&D, you’ll be part of a team which focuses on ensuring scientific progress ultimately results in making a positive impact on changing patients’ lives. This position can be in the Gaithersburg or Waltham offices.

This position will support the SVP for Hematology R&D with core administrative responsibilities. This position will be the initial point-of-contact with many key internal and external stakeholders on behalf of the Senior Vice President. Key responsibilities include:

Core administrative support

  • Extensive calendar management SVP - proactively manages scheduling conflicts SVP is supported/prepped for meetings
  • End-to-end global travel arrangements
  • Expense report management
  • Conference registration and management

Facilitating internal and external communications, meetings and events

  • Setting up external meetings with partners and suppliers
  • Setting up meetings and ensuring regular communications with key business stakeholders within AstraZeneca
  • Assisting with managing events such as external speakers or other cross-functional educational or “Town Hall”- type meetings
  • Coordination of candidate interviews, sending calendar invites, securing an interview space/room, greeting candidate and booking candidate’s travel

Vendor and employee / contractor support

  • Manage AstraZeneca systems, processes and tools to support new employee onboarding and contractor onboarding
  • Managing vendor/supplier contracts per AZ policy and working with key AZ stakeholders
  • Facilitate procurement of 3rd party Tools, technologies, licensing agreements by working with suppliers and AZ internal stakeholders

Office and project management

  • Plans, organizes, and schedules own workload through system maintenance so that all activities are completed accurately and on time
  • Must be able to manage discreet projects Provide Systems management support of Workday, Capacitor, Assigner, MyTime, and PlanIT to make sure functional information is accurate, assessable, and integrated across networks
  • As a member of the administrative support community, he/she is responsible for providing back-up support and other assistance to other administrative staff, including training, and for contributing actively to the on-going development and implementation of shared practices.

Minimum Requirements

  • H.S. diploma required; college degree preferred.
  • 5+ years of administrative support experience supporting C-Suite executives.
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Must have strong writing and communication skills, and the ability to interact confidently with executives and employees at all levels.
  • Competency with virtual technologies (e.g., MS teams, Zoom)
  • Excellent team working, networking and influencing skills
  • Should be able to work autonomously, and at the same time, collaborate and partner effectively with other members of the administrative support community.
  • Ability to think beyond boundaries of own job, challenges the status quo and seeks opportunities for continuous improvement
  • Able to prioritize time sensitive assignments
  • Flexible to adapt to ever changing needs and deadlines.
  • Must be able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion.
  • Must be able to demonstrate tact, persuasion and/or negotiation to accomplish the objectives.

Desirable Requirements

  • Experience of providing administrative support in a global corporate environment across multiple time zones
  • Previous experience in a pharmaceutical or biotechnology firm is desired.
  • 10+ years’ experience desired

Next Steps – Apply today!

To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience – it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity. If you know someone who would be a great fit, please share this posting with them.

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.

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AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

AstraZeneca requires all US employees to be fully vaccinated for COVID-19 but will consider requests for reasonable accommodations as required by applicable law.