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Early Careers Coordinator

BAE Systems UK

Location: Surrey

Job Type: Not Specified


Job title: Early Careers Coordinator

Location: Guildford. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: Circa £31,800

What you’ll be doing:

  • Co-ordinating learner registrations, progress monitoring, certifications activity and internal /external meetings, supporting with learner time keeping and attendance
  • Co-ordinating additional activities e.g. recruitment process, induction process, Outward &travel requirements and internal/external celebration events as required
  • Providing support to Early Careers delivery teams and Management with any activities as required, ensuring high standards of behaviours and delivery this can include coordination of learner pre-onboarding, induction and immersion activity
  • Analysing and updating Management Information Systems (e.g. Yeti, BKSB, Learning Assistant and Canvas) and compile reports to support the Early Careers & Skills delivery programmes
  • Raising Purchase Orders to procure goods and services as required ensuring timely completion of payments
  • Undertaking Local Safeguarding Officer duties and provide Inclusive Learning Support for apprentices as required
  • Supporting with activity including making reservations, uploading evidence and distributing correspondence for apprentice/graduate end of programme assessments
  • Conducting and supporting file audits to ensure all regulatory requirements are being adhered to and reducing the risk of non-compliance, liaising with delivery teams should any amendments be required

Your skills and experiences:

  • Experience in supporting a team with a range of administrative and co-ordination activities
  • Ideally have experience of working in an Early Careers environment with an understanding Graduate and Apprenticeship programmes
  • Knowledge of legislative, awarding body and funding systems requirements, Apprenticeships and EPA requirements
  • Experience of working within training and education, conducting quality assurance audits and compliance checks with an understanding of regulatory body requirements and inspection frameworks


You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual leave incentive.

The Early Years Careers team:

You will be joining a team that supports the future talent and early careers provision for the Digital Intelligence part of BAE Systems. The team currently consists of the Team Manager, 2 recruiters who support the business up to and including the on-boarding stage of recruitment and 2 Advisors who support the graduates, apprentices and academy learners whilst on-programme and you will support across both of these areas. The team is dispersed in different locations across the UK and whilst remote working is a key element to this role there is an expectation you will spend time in the office as required. Although the immediate team is small you will be part of a wider community of Early Careers professionals as UK Early Careers and Skills Team.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals.

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.”

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.