Sr. Executive Assistant

JP Morgan

Location: Greater London

Job Type: Full time

Last updated

The most difficult thing is the decision to act, the rest is merely tenacity.
- Amelia Earhart

We are seeking an experienced Senior Executive Assistant to support the Chief Information Officer for Finance, Risk, Data and Controls (FRDC) Technology. The successful candidate will possess structure, attention to detail, quality focus, high energy, and flexibility to a high-paced deadline driven organization while multi-tasking and appropriately handling confidential information. The selected individual will diplomatically and professionally represent the manager at all levels of the corporate hierarchy which includes interacting with various executive level internal and external clients. This candidate must possess superior interpersonal and communication skills, exceptional telephone etiquette and strong business judgment. Experience coordinating both international travel and domestic travel arrangements and expense management is a must.

Responsibilities

  • Maintain an extensive and complex calendar in a fast paced and dynamic environment
  • Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
  • Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings
  • Organize all aspects for offsite conferences and external events, including catering and transportation
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
  • Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
  • Lead and coordinate on ad hoc projects as requested

Qualifications

  • At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
  • Advanced ability to organize
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
  • College degree is a plus
You’ve got this!