Executive Assistant - Bournemouth

JP Morgan

Location: Dorset

Job Type: Full time

Posted


As an Executive Assistant (EA) within the Corporate Investment Bank, you will require an advanced high level Assistant skillset including confidentiality, strong work ethic, good time management, resourcefulness, diligence, strong business and client deliverable focus. All applicants should have a solid EA background and proven skill set with a strong degree of flexibility given the demanding nature of this role.

Core Responsibilities:

  • Advanced, proactive diary management to seniors
  • Gate keeping both in person and over the phone
  • Coordination of meetings, conference calls, telepresence set up - internally and externally
  • Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice, prepare travel itineraries and navigate Covid protocols
  • Management of expense processing through Concur
  • Org Chart ownership and occasional project work
  • System functionality expert - utilise internal systems, complete accurate data entry into management information systems, responsible for accurate collation of information to senior management and some research, reporting responsibilities as defined by the business
  • Become an integral part of the business, understand group priorities and changeable deliverables
  • Partnership with assistants across the CIB group to provide coverage for absence where necessary.
  • Opportunity to perform hybrid responsibilities outside of core role for the right candidate, in line with business needs

Essential skills/experience:

  • Strong, executive communication style
  • Exhibits a positive, common sense and constructive attitude, even in difficult scenarios
  • Is flexible, willing and open to change
  • Can demonstrate pro-activity and ownership within a role
  • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
  • Can follow up without prompting and keep one step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
  • Has a high level of attention to detail and delivers high quality results
  • Is a team player who can build networks and work in partnership
  • Solution orientated
  • Is driven and can manage expectations through communicating proactively and often across different hierarchies
  • Can quickly grasp the political landscape and key people within the organization
  • Has potential to act as a role model to their peers e.g. lead by example.
  • Professional client handling and relationship building
  • Strong technical capabilities – knowledge of PitchPro / Powerpoint is favourable, or a desire to learn new skills including these
  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities as well as running a clean and efficient diary
  • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
  • Strong technical capabilities
  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner

As an Executive Assistant (EA) within the Corporate Investment Bank, you will require an advanced high level Assistant skillset including confidentiality, strong work ethic, good time management, resourcefulness, diligence, strong business and client deliverable focus. All applicants should have a solid EA background and proven skill set with a strong degree of flexibility given the demanding nature of this role.

Core Responsibilities:

  • Advanced, proactive diary management to seniors
  • Gate keeping both in person and over the phone
  • Coordination of meetings, conference calls, telepresence set up - internally and externally
  • Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice, prepare travel itineraries and navigate Covid protocols
  • Management of expense processing through Concur
  • Org Chart ownership and occasional project work
  • System functionality expert - utilise internal systems, complete accurate data entry into management information systems, responsible for accurate collation of information to senior management and some research, reporting responsibilities as defined by the business
  • Become an integral part of the business, understand group priorities and changeable deliverables
  • Partnership with assistants across the CIB group to provide coverage for absence where necessary.
  • Opportunity to perform hybrid responsibilities outside of core role for the right candidate, in line with business needs

Essential skills/experience:

  • Strong, executive communication style
  • Exhibits a positive, common sense and constructive attitude, even in difficult scenarios
  • Is flexible, willing and open to change
  • Can demonstrate pro-activity and ownership within a role
  • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
  • Can follow up without prompting and keep one step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
  • Has a high level of attention to detail and delivers high quality results
  • Is a team player who can build networks and work in partnership
  • Solution orientated
  • Is driven and can manage expectations through communicating proactively and often across different hierarchies
  • Can quickly grasp the political landscape and key people within the organization
  • Has potential to act as a role model to their peers e.g. lead by example.
  • Professional client handling and relationship building
  • Strong technical capabilities – knowledge of PitchPro / Powerpoint is favourable, or a desire to learn new skills including these
  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities as well as running a clean and efficient diary
  • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
  • Strong technical capabilities
  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner

As an Executive Assistant (EA) within the Corporate Investment Bank, you will require an advanced high level Assistant skillset including confidentiality, strong work ethic, good time management, resourcefulness, diligence, strong business and client deliverable focus. All applicants should have a solid EA background and proven skill set with a strong degree of flexibility given the demanding nature of this role.

Core Responsibilities:

  • Advanced, proactive diary management to seniors
  • Gate keeping both in person and over the phone
  • Coordination of meetings, conference calls, telepresence set up - internally and externally
  • Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice, prepare travel itineraries and navigate Covid protocols
  • Management of expense processing through Concur
  • Org Chart ownership and occasional project work
  • System functionality expert - utilise internal systems, complete accurate data entry into management information systems, responsible for accurate collation of information to senior management and some research, reporting responsibilities as defined by the business
  • Become an integral part of the business, understand group priorities and changeable deliverables
  • Partnership with assistants across the CIB group to provide coverage for absence where necessary.
  • Opportunity to perform hybrid responsibilities outside of core role for the right candidate, in line with business needs

Essential skills/experience:

  • Strong, executive communication style
  • Exhibits a positive, common sense and constructive attitude, even in difficult scenarios
  • Is flexible, willing and open to change
  • Can demonstrate pro-activity and ownership within a role
  • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
  • Can follow up without prompting and keep one step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
  • Has a high level of attention to detail and delivers high quality results
  • Is a team player who can build networks and work in partnership
  • Solution orientated
  • Is driven and can manage expectations through communicating proactively and often across different hierarchies
  • Can quickly grasp the political landscape and key people within the organization
  • Has potential to act as a role model to their peers e.g. lead by example.
  • Professional client handling and relationship building
  • Strong technical capabilities – knowledge of PitchPro / Powerpoint is favourable, or a desire to learn new skills including these
  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities as well as running a clean and efficient diary
  • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
  • Strong technical capabilities
  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner
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