Senior Recruitment Onboarding Coordinator, Edinburgh

Macquarie Group

Location: Edinburgh

Job Type: Full time


Be brave, not perfect.
- Reshma Saujani

From recruitment process outsourcing (RPO) to employer branding and across the complete talent life cycle, we thrive in delivering world-class customer and candidate experiences. People are at the centre of everything we do.We deliver innovative, customised recruitment services and talent solutions to organisations worldwide.
We currently have an excellent opportunity for an Onboarding Project Manager to join our Macquarie team, based in Edinburgh. This role is suited to someone who has experience in managing projects from start to finish, including complex processes and tasks that require exceptional resolution skills.
Your main responsibility is to manage the onboarding of new employees into Macquarie, and to provide a positive experience for our candidates. You will be the main point of contact for issue resolution, general queries, and complex onboarding requests.
You will thrive on building positive relationships with internal stakeholders, including the recruitment team, technology teams, and hiring managers. A high level of communication skills is crucial to this role, as well as the ability to identify key issues and provide resolutions.

Your main responsibilities will include:

    • Facilitating a smooth onboarding process for all new joiners
    • Owning and maintaining a central spreadsheet of new starters
    • Monitoring candidate background checks and contracting issues
    • Providing updates on upcoming starters to recruiters
    • Capturing issues and working out a resolution path for recurring problems
    • Act as an escalation point for the recruitment team to key stakeholders in HR operations, employment screening, data management, devices, and mailroom
    • Source of knowledge for the recruitment team and business
    • Induction training for new employees and training on process changes, where required
    • Problem solving and pivot strategy for possible lockdowns or high-volume intakes

Skills and experience:

    • Ability to thrive in a constantly changing environment
    • Strong influencing and stakeholder management skills
    • Exceptional communication skills and assertiveness
    • Ability to drive change with experience in process improvement
    • Advanced with Microsoft Excel

What you will get from us:

      • Compensation – a great salary and a whole host of added benefits.
      • Flexibility – the ability to work from home a few days a week.
      • Development Opportunities – partnering with our learning provider allows us to ensure that your professional development is always being nurtured.
      • Wellbeing – access to wellbeing platforms, an organisation that values a work-life balance (we even have additional allowances for days when you must put your wellbeing first)
This role would be ideal for someone with experience in the recruitment/RPO industry looking to move into an operational role.
Why you’ll love working for Hudson RPO:
- Work with some of the world’s leading and most recognized brands
- Receive Wellbeing Days (on top of your annual leave!)
- Flexibility is at the core of who we are, and flexible work arrangements are encouraged
- Quarterly and annual recognition programs to celebrate our employee’s success
- We’re a passionate team of people who aim to shape the future of talent!
At Hudson RPO we don’t just accept difference – we celebrate it, support it, and thrive on it for the benefit of our employees, clients, and our community. We are proud to be an equal opportunity workplace and commit to fairness and equality for all employees and applicants. This includes age, disability, neurodiversity, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Hudson RPO.

About the Corporate Operations Group

The Corporate Operations Group brings together specialist support services in Digital Transformation & Data, Technology, Operations, Human Resources, Business Services, Business Improvement & Strategy, and the Macquarie Group Foundation. We deliver service excellence to ensure Macquarie is open for business, deliver on transformational change, invest in our people and have deep relationships with our customers.

Our commitment to Diversity, Equity and Inclusion

The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

Joining Macquarie means you’ll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.

You’ve got this!