Executive Assistant and Office Manager, Commodities & Global Markets Technology

Macquarie Group

Location: Greater London

Job Type: Full time


Join our London-based Commodities and Global Markets Technology Division where they drive enhanced operational efficiency and utilise process improvement skills to streamline administrative activities in this area.

Ideally, you will have excellent stakeholder management skills, be extremely well-organised, be able to multi-task, and to work autonomously.

In this role you will work closely with the Executive Assistants in the region on initiatives and ensure that the office runs efficiently. You will also become a key point of contact for the team for any ad hoc queries that arise. There will be diary management for Division Directors working across multiple time zones with internal and external meetings, and you will be required to assist in arranging Town Halls and workshops in London and globally.

You will be responsible for managing the onboarding process for all new members of staff joining Commodities and Global Markets Technology team and will undertake the transfer and leaver process working closely with line managers to ensure details are correct, as well as process expenses for senior leaders and assist/train team on expense management in Concur.

In this role you will have a proactive approach, always thinking ahead to avoid potential conflicts. You will prioritise and respond quickly to requests and identify areas where processes can be improved and driving change. Lastly, you will be able to adapt your approach dependent on the task and teams you are working with and manage expectations by providing updates where required.

About the Corporate Operations Group

The Corporate Operations Group brings together specialist support services in Digital Transformation & Data, Technology, Operations, Human Resources, Business Services, Corporate Strategy & Solutions, and the Macquarie Group Foundation. We deliver service excellence to ensure Macquarie is open for business, deliver on transformational change, invest in our people and have deep relationships with our customers.

Our commitment to Diversity, Equity and Inclusion

The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

Joining Macquarie means you’ll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.

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