IT Asset Manager

Mott MacDonald

Location: Tyne and Wear

Job Type: Full time


Do you want to work for a company whose purpose is to improve society by considering social outcomes, and to transform businesses, communities, and opportunities for it's employees? Mott MacDonald is a global consultancy whose people do exactly that.

The key elements to the role are Strategy and Planning, Acquisition and Deployment, and Operational Management.

Strategy and Planning

  • Establish, refresh or monitor policies and procedures for tracking the state of IT assets, such as software PCs, servers and other devices.
  • Explore opportunities for maximizing or exploiting unused or partially used IT assets to achieve full efficiency and ROI from company resources.
  • Develop strategies and external relationships to implement plans safe disposal IT assets.
  • Participate in evaluation of the asset management process.

Acquisition and Deployment

  • Conduct and report software asset reconciliation and audit activities on a timely basis, including financial, licensing, warranty, and maintenance/support contract information.
  • Compare warranties, maintenance agreements, and vendor contracts to assist with asset upkeep, upgrades, repair, and replacement.
  • Assist IT Procurement in developing and managing sourcing strategies for the organization.
  • Identify opportunities for volume purchasing to obtain price breaks.
  • Investigate equipment or software under consideration to find out ROI and total cost of ownership throughout the product lifecycle.
  • Define purchasing recommendations that support business goals, in collaboration with senior management and stakeholders.
  • Negotiate pricing, terms and conditions of agreements, and warranties of goods and products with key suppliers and vendors.
  • Monitor and investigate trends in company spending and inventory control in order to make recommendations for the future, and to identify areas for possible savings and/or asset optimization.

Operational Management

  • Contribute to formulation and implementation of processes and procedures for tracking and analyzing technical and financial data of company software, hardware, and equipment from requisition through retirement.
  • Track and maintain copies of software licenses, warranties, maintenance agreements, and vendor contracts.
  • Monitor the accuracy of software and hardware serial numbers or identification tags in the configuration management system (CMS) and ensure information is up-to-date, accurate, and auditable.
  • Perform inventories and usage monitoring of all IT assets and record all findings, changes and physical location.
  • Research industry best practices and recommend improvements to the organization's practices in order to establish benchmarks for managing IT assets.
  • Effectively communicate IT asset management policies, processes and work guidance to IT support teams, stakeholders and staff members in a timely and clear fashion.
  • Actively track and provide reports to IT stakeholders information about assets necessary to standardize equipment, lower total costs and make budgetary decisions.
  • Generate, distribute, and review relevant management reports.
  • Investigate and resolve exceptions and accuracy issues of the CMS repository.

Key Performance Indicators

  • Software asset compliance and utilisation;
  • Accuracy and completeness of asset records;
  • Customer focus and achievement of service level targets;
  • Increased use of automated service management tools to drive process efficiency.
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