Project Administrator (fixed term contract)

Mott MacDonald

Location: Greater London

Job Type: Contract/temp


Job Description :

You'll be involved in a range of project administration duties to support the project team. You will manage and issue project documents using tools such as SharePoint and ProjectWise as well as communicate with clients, suppliers and project staff to coordinate and organise meetings, events and documentation. Additionally, you will deal with email and telephone queries efficiently and effectively, taking messages and assisting with queries where appropriate.

Your key responsibilities will involve:

  • Arranging meetings, preparing agendas and minutes as instructed by the Project Team
  • Arranging Project workshops, training and wellbeing sessions
  • Assisting with Assurance functions and procedures throughout the project
  • Distributing internal project comms from dedicated project communication inbox
  • Compiling, updating, and formatting reports and other documentation using typically Word, Excel and PowerPoint, and occasionally other software (for which training is available)
  • Assisting mobilisation / onboarding / demobilisation of new and leaving staff on / from the project
  • General project team support for aspects of facilities, hardware and stationery
  • Dealing with ad hoc requests from senior management and the wider Project Team
Candidate Specification :

As an experienced Administrator, you have strong skills using Microsoft Office including Excel, Word, PowerPoint, Outlook and Adobe and ideally are familiar using databases. You are comfortable prioritising workload and have the ability to work under pressure while being effective in your time management. Working as part of a team is familiar to you and you're able to establish professional working relationships with both colleagues and clients. Additionally, you can demonstrate a flexible approach to work and have strong organisational skills. This role is very focused on organisation and communication, but you'll also need to have great people skills and a proactive approach.

You will also be able to demonstrate the following:

  • Excellent report writing skills; ideally with a minimum A-level English
  • Good verbal and written communication and presentation skills
  • The ability to work collaboratively, ideally with clients and supply chain
  • Self-motivation and enthusiastic
Although not essential, a Degree in Social Sciences, Humanities, STEM or Arts would be beneficial.

One of the largest employee-owned companies in the world, Mott MacDonald is a multisector consultancy providing engineering, management, and development services on projects in 150 countries. With over 16,000 of the best people working on a diverse range of challenges, we're helping our clients deliver sustainable infrastructure and development solutions. We have a collegiate and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace. Together, we are opening opportunities with connected thinking. If this sounds like somewhere you'd like to work, click apply to continue with your application.

You’ve got this!