Financial Svcs Systems Spec

Aflac

Location: Columbus, Georgia

Job Type: Full time

Posted

Be brave, not perfect.
- Reshma Saujani

Job Summary

As a member of the Financial Control team, performs validation and review services for Aflac financial transactions; reviews and confirms transactions, performs reconciliations, researches discrepancies, prepares journal vouchers and communicates with other departments to facilitate corrections

Principal Duties & Responsibilities

  • Performs job duties in in accordance with established policies and procedures; works with other departments and team members to confirm transactions such as ACH files and to reconcile less complex company accounts that generally follow established routine processing guidelines from one account to the other, such as the company’s bank accounts
  • Oversees the void/stop payment process; validates system transactions to the bank transmissions to allow proper reconciliation and check clearings at each bank; analyzes and communicates discrepancies or resolutions to IT, the business units, or the banks
  • Oversees the twice daily positive pay process for all banks; validates that the outgoing positive pay files agree with the bank; analyzes discrepancies and communicates discrepancies or resolutions to IT, or the banks
  • Reviews daily check exceptions with various banks; analyzes checks presented to determine if fraudulent
  • Performs daily validation of all incoming interfaces into the SAP system; resolves discrepancies through research and makes adjustments or coordinates corrective actions with IT or the business units
  • Retrieves cleared check images from various sources to provide to internal business partners
  • Works with department management, internal and external auditors, Accounts Payable, Claims, Field Compensation, Policy Services, and other departments to resolve issues related to department operations, and to ensure that non-routine or new transaction requests are processed; reviews and researches account issues to trace sources, identify problems, and resolve and/or explain discrepancies and variances; performs corrective actions, or informs the responsible team member, to redirect funds, to debit or credit account, etc.
  • Extracts, compiles, and prepares information for required reports, account analyses, year-end reporting, and supporting documentation for corporate accounting and senior management reporting; performs or coordinates all activities necessary to maintain balances of accounts and to ensure prompt and accurate account calculations and adjustments
  • Maintains an up-to-date procedure manual that provides accurate step-by-step procedures to accomplish all assigned tasks
  • Performs other duties as required

Education & Experience Required

  • High School Diploma or Equivalent
  • Associate’s degree accounting or finance
  • three years of job-related work experience

Education & Experience Preferred

  • Bank account reconciliation experience and understanding and experience with banking processes
  • Experience with accounting software

Or an equivalent combination of education and experience.

Job Knowledge & Skills

  • Microsoft Word: Intermediate
  • Microsoft Excel: Intermediate
  • Microsoft PowerPoint: Basic
  • Microsoft Access: Intermediate
  • Cash Disbursement System knowledge preferred
  • L70 functionality preferred
  • Basic knowledge of Generally Accepted Accounting Principles (GAAP), accounting concepts and terminology
  • The ability to perform math and other software calculations, extract, and format data to create statistical reports
  • Working knowledge of standard office software applications such as Outlook, Imaging, and SharePoint preferred
  • Solid working knowledge of accounting processes and procedures
  • Strong account reconciliation skills
  • Excellent oral, written, and interpersonal communication skills to interact effectively with internal and external customers, management, and agency representatives to provide and get information, resolve issues, and to understand and transmit instructions
  • Excellent reasoning skills to interpret and adapt known methods, regulations, system procedures, or operating concepts to new situations
  • Ability to work independently to set priorities, organize workload, and handle situations with discretion and good judgment in the absence of formalized guidelines or procedures
  • Ability to remain flexible, open, and positive in the face of changing priorities, rush deadlines, and extremely busy periods
  • Demonstrated ability to achieve results through team effort; willingness to challenge established practices and draw relevant conclusions; ability to persuade, market, and sell new ideas; and the ability to work effectively in a diverse work group
  • Ability to maintain a flexible work schedule, which may include weekends, holidays, and overtime

Competencies

  • Acting with Integrity
  • Communicating Effectively
  • Pursuing Self-Development
  • Serving Customers
  • Supporting Change
  • Supporting Organizational Goals
  • Working with Diverse Populations

Working Conditions

The statements below describe the general nature and level of the work and are not an exhaustive list of all responsibilities, duties, and skills required.

Normal office environment (virtual and/or in-person)

Travel

None Required

Career Progression Acknowledgement

Normal Career Progression - This is a normal career progression (NCP) position and incumbent may progress to the next level in the job family without further competition when there is an existing business need, qualifications identified in the job profile are met, advancement recommended by management, with human resources approval, and in accordance with company guidelines.

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