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Executive Assistant

Las Vegas, Nevada
Full time
Posted
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Aristocrat
I.T., digital & online media services
5,001-10,000 employees
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We're pioneers in our field and relentless in our pursuit of excellence. Aristocrat is an ideas company at heart, which means innovation is embedded into every aspect of our business. Whether we're designing sleek new cabinets, premium game content or award-winning systems, we apply fresh thinking and creativity to deliver the world's greatest gaming experience, every day. With cool new titles, such as Game of Thrones TM, Sons of Anarchy and Lightning Link along with our awardwinning app Heart of Vegas, we're continually pushing the bar of creativity.

As the Executive Assistant, you will provide support to Senior Studio Leadership and overall Studio support. You will perform a variety of administrative activities requiring exceptional attention to detail, organizational skills, and the ability to multi-task and perform well in a fast-paced environment. This position will be based in Las Vegas and will also provide Admin support to remote employees.

What You'll Do

  • Provide the SVP with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meetings, and speaking engagements; coordinates with other departments as necessary for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements. Design general correspondence, memos, charts, tables, graphs, presentations, business plans and duplication of materials etc.

  • Maintain an efficient flow of information between all levels of the organization including internal and external contacts on a wide spectrum of plans and priorities but at the same time, manage highly confidential and sensitive information with utmost discretion.

  • Manage appointments and meetings to include preparing agendas, facility coordination and material and transcribe of meeting minutes.

  • Establishes and maintains files in accordance with generally accepted business files maintenance procedures Coordinate travel and accommodations for Executive, Senior Leadership, and out-of-town guests

  • Arrange programs, events or conferences by arranging for facilities and catering, issuing information and invitations, coordinating presenters and controlling event budget.

  • Compile, analyze and prepare general reports

  • Review and track invoices / prepare expense reports

  • Ability to compose correspondence and reports

  • Organize and maintain departmental spreadsheets and files

  • Maintain executive’s calendar; ascertain which events require a manager’s presence

  • Manage commitments maximizing the manager’s time efficiency

  • Opens and routes all mail, orders office supplies, codes and reviews all paperwork necessary for the executive to approve. Routes all approved items for disbursement and payment as required.

  • Answers all incoming phone calls, and reception for any visitor or guests

  • Assists HR with on boarding and new hire process and paperwork

  • Act as the safety coordinator for Reno office

  • Ability to interface well with all levels of the organization and to represent the Vice Presidents in a highly professional manner.

  • All other duties as assigned.

What We're Looking For

  • Minimum Five (5) Years of relevant experience.

  • Associates Degree or equivalent work-related experience.

  • Strong oral and written communications skills.

  • Strong event planning and organization skills.

  • Ability to prioritize and independently follow through on all tasks and projects. Self-directed and self-motivated.

  • Dependable, Adaptable, Flexible, Poised and Articulate.

  • Must be able to use considerable discretion, judgment, confidentiality, and diplomacy.

  • Intermediate to Advanced Microsoft Office Suite; Outlook, Word, Excel, Power -Point, Visio.

  • Willingness to support executive team and be on call 24/7.

Why Aristocrat?

Aristocrat is a world leader in gaming content and technology, and a top-tier publisher of free-to-play mobile games. We deliver great performance for our B2B customers and bring joy to the lives of the millions of people who love to play our casino and mobile games. And while we focus on fun, we never forget our responsibilities. We strive to lead the way in responsible gameplay, and to lift the bar in company governance, employee wellbeing and sustainability. We’re a diverse business united by shared values and an inspiring mission to bring joy to life through the power of play.

We aim to create an environment where individual differences are valued, and all employees have the opportunity to realize their potential. We welcome and encourage applications from all people regardless of age, gender, race, ethnicity, cultural background, disability status or LGBTQ+ identity. We offer a range of flexible working options through all.flex, our flexible hybrid work model and invite you to have a conversation with us about flexible working. EEO M/F/D/V

  • World Leader in Gaming Entertainment

  • Robust benefits package

  • Global career opportunities

Our Values

  • All about the Player

  • Talent Unleashed

  • Collective Brilliance

  • Good Business Good Citizen

The US based roles may require registration with the Nevada Gaming Control Board (NGCB) and/or other gaming jurisdictions in which we operate.

Travel Expectations

None

Pay Range

$61,250-$113,750

Pay Rate Type

Salary

Our goal is to pay a market competitive salary focusing near the median of our pay ranges. However, final offers for all positions will be based on several factors such as experience level, education, skills, work location, and internal pay equity.