Executive Business Administrator

Microsoft

Location: Dallas, Texas, Redmond, Washington, Richmond, Virginia

Job Type: Full time

Posted

Perfection not required
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Cloud Operations + Innovation is seeking an experienced Executive Business Administrator to provide support to the Corporate Vice President and their team. This role will take on a variety of tasks while working in a fast-paced and dynamic environment. The successful candidate can effectively manage a demanding workload under time constraints with a calm, confident and positive attitude; can work independently; deal with ambiguity; be self-motivated, self-aware, and positively represent the executive they support. Excellent communications skills and the ability to effectively prioritize and handle multiple time-sensitive tasks simultaneously are a must. This role requires complex calendaring skills, operational excellence, and an effective use of data and business systems.

Candidates should appreciate an energetic work environment, and have a sense of urgency for key deliverables, deliberate and forward-thinking in how he/she approaches challenges and operate administratively at scale.

Responsibilities

  • Complex calendar management for the CVP.
  • Travel logistics and expense reporting
  • Team SharePoint and OneNote creation and/or maintenance
  • Procurement and management of supplies, hardware, and assets
  • Assisting Lead EA with Space management
  • Headcount management, post job requisitions, set up/onboard new hires
  • Facility requests
  • Maintain DLs and SGs as needed
  • Ensure compliance of operational policies and procedures.
  • Coordinate other projects as assigned.
  • Serve as backup support to the EA and be an active part of the CO+I Business Support community
  • Offsite and Morale event planning for the organization.
  • Escort business guests
  • Order (and deliver if needed) lunches for meetings
  • General Team support

Qualifications

  • 5+ years of work experience supporting a senior-level and above manager
  • Proven excellence in administrative skills and functions
  • Ability to interface at the exec-level with customers and partners both internal and external
  • Professionalism to represent the manager and teams effectively
  • Strong planning and organizational skills to effectively prioritize Demonstrated customer service focus.
  • Strong written and verbal communication skills
  • Comfortable operating within ambiguity and changing direction rapidly to accommodate a fluctuating work environment.
  • Ability to maintain cool and focused under pressure
  • Provide positive interactions with others
  • Proficiency with Microsoft software and internal tools
  • Ability to be in the office during core business hours
  • Ability to lift, up to, 15 lbs.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to, the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

#COICareers

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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