Insurance, Admin/Ops Support (CSA) NYC Hybrid work schedule

NFP Corp.

Location: New York, New York

Job Type: Full time


Who we are:

Lenox Advisors brings together sophisticated solutions in wealth management and insurance services to high-net-worth individuals and their families. As a wholly-owned subsidiary of NFP Corp., we combine the culture of a boutique firm with the stability and backing of a large corporation to create an environment that's truly unique.

We’re NFP, a six -time Best Places to Work award winner in Business Insurance for 2017, 2018, 2019, 2020, 2021 and 2022. We are also recognized as an Elite 2018 Agency award winner named as a Top Employee Benefits Firm. We are a leading Insurance Broker and Consultant that provides Employee Benefits, Property & Casualty, and Retirement and Individual Private Client solutions to help our clients reach and realize their goals because we believe business is personal. Our personal commitment to our team and our clients have created long-lasting and successful relationships across our growing 300+ nationwide offices and 17 international locations. To learn more, please visit:

Position Summary

We have an immediate opportunity in our New York, NY office for a Client Service Associate, supporting a successful Financial Advisor (FA)/Insurance Producer (Relationship Manager).

This is a hybrid role, working a few days a week from our NYC mid-town office and the other days remote.

What you’ll be doing:

Pre-Sale and New Business

  • Assembles meeting preparation documents pertaining to the client/prospect prior to sales meetings, including but not limited to, illustrations, policy and product summaries, reports, presentations, and marketing packets
  • Performs all insurance underwriting duties, including preparation and completion of multi-life and individual disability, life, and long-term care applications
  • Schedules medical insurance exams for clients and orders all Attending Physician Statements based on insurance underwriting guidelines
  • Follows up with the client and Relationship Manager during the underwriting process, keeps notes on the process and conversations in MOSAIC
  • Partners with the New Business Team to manage all new business cases using MOSAIC as the system of record for status/notes/tasks and communicating with RM and client as necessary
  • Participates in Relationship Manager/New Business case management calls
  • Reviews insurance policies and prepares them for delivery; follows up on delivery requirements when needed
  • Ensures Relationship Manager has appropriate Licensing and Appointments and works with internal contracting and licensing contact to obtain and renew licenses
  • Partners with Advanced Sales to obtain and/or generate the appropriate illustrations/one-pagers
  • Processes all policy changes including reinstatement of lapsed cases, smoker rating changes, addition or removal of policy riders, and face amount reductions
  • Partners with Private Wealth Management Team to process individual asset management applications, service requests, and performance summaries
  • Coordinates tasks and responsibilities for all joint work

Client Service

  • Processes insurance policy service requests, including address, beneficiary/ownership changes, premium mode changes, and dividend option changes
  • Provides superior client service by identifying client’s wants and needs, acting on, and/or delegating items and following through to completion, keeping all parties informed throughout the process
  • Coordinates all collateral assignments, death or disability claims, and fund allocation changes with the assistance of the Relationship Manager
  • Interacts on a daily basis with insurance carriers and vendors to ensure proper and timely execution of client service requests
  • Takes a proactive lead on conserving the Relationship Manager’s existing block of business by notifying clients of overdue insurance premiums and coverage in danger of lapsing, tracking all attempts and progress, and keeping the Relationship Manager informed of problematic cases
  • Ability to follow through on a variety of requests and ability to create resolutions on client and/or service-related matters.
  • Creates client correspondence as needed according to the Lenox Style Guide

Business Operations

  • Responsible for greeting clients, fielding phone calls, reviewing incoming mail, managing office supplies, ordering client gifts, and maintaining client files
  • Manages the Relationship Manager's calendars, scheduling and confirming client meetings, registering visitors with security, and booking conference rooms
  • Ensures data accuracy by regularly and routinely updating information in MOSAIC and maintaining client files. This includes, but is not limited to, fact-find information and notes, case management (individual and MultiLife), task management, and client and policy information
  • Participates in occasional training and development sessions as directed by department(s) and Regional Manager
  • Creates feeder lists as requested
  • Partners with the Relationship Managers when participating in Lenox marketing campaigns, including MOSAIC list updates as well as updating client email addresses

What we’re looking for:

  • A Bachelor’s degree is preferred; HS Diploma or GED required
  • The ideal candidate will have 1-3 years of corporate support/operations experience; in the Financial Services or Insurance industry is preferred. Insurance product knowledge (life, disability and long-term care) preferred
  • Recent College grads with relevant internship or work experience are considered
  • The ability to interact with clients diplomatically and professionally is a must
  • Excellent verbal and written communication skills are essential
  • Must have the ability to work independently and multi-task while paying attention to details as well as be highly organized and able to prioritize in a fast-paced sales environment
  • Must be proficient in Microsoft Office Suite. Experience utilizing a Client Relationship Management (CRM) system is preferred
  • For remote capabilities, you must have reliable and secure home internet access and a designated and uninterrupted workspace to handle timely and confidential client documentation and calls.

What We Offer

NFP is proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.

NFP and You... Better. Together.

NFP is an inclusive Equal Employment Opportunity employer.

We’re NFP, a six-time Best Places to Work award winner in Business Insurance for 2017, 2018, 2019, 2020 2021 and 2022. We are also recognized as an Elite 2018 Agency award winner named as a Top Employee Benefits Firm.

You’ve got this!