About the role

An Executive Assistant at The Adaptavist Group or any of its companies will play a key role in helping the business grow, pushing for the rapid growth we currently achieve into the foreseeable future, and supporting the team with the challenges that come with it.

This role will primarily cover general administration, operational duties, and supporting global senior leaders by freeing them of tasks so they can focus on managing their areas of the business on a day-to-day basis.

The role will involve daily challenges that require creative, collaborative solutions, working with various stakeholders, both internally and externally, at all levels.

What you'll be doing

Diary and Email Management

• Coordinate and organise senior leaders' diaries and inboxes across various time zones

• Respond to some emails where requested

Administration

• Preparing agendas, writing minutes and attending meetings

• Organising and coordinating complex travel and accommodation requests

• Maintaining up-to-date personal documentation in a secure way

• Providing all relevant documentation for meetings ahead of time to ensure the senior leaders are prepared for meetings

Project management

• Running and maintaining small projects and initiatives independently of the senior leaders

• Maintains a cost-effective balance of controls and risk-taking to ensure effective and efficient operation within budget

Stakeholder Management

• Build strong relationships with the current senior leadership team to ensure harmonious working relationships

• Engaging with and on behalf of the senior leaders with internal and external stakeholders at all levels

• Be visible to The Adaptavist Group employees as the point of contact for senior leaders

Travel

• This role may involve business trips in the regions in which we operate across EMEA, APAC and AMER