Together we go beyond.
As an Executive Assistant, you will execute complex tasks and coordinate operations and processes to support multiple members of the Global Solution Area Leadership team, including scheduling, logistics, communications, and recordkeeping.
- Support administrative needs of a team that may include one or more executives (calendar, meeting scheduling, conference calls, expense receipts, supplies, shipping)
- Support full global and domestic travel planning, including itinerary/schedule/agenda, flights, hotels, processing and administration related to legal and compliance issues such as work permits and taxes, etc. - often including coordination of multiple executives
- Support regional meeting and event planning in accordance with established policies and procedures, including scheduling and engaging presenters, resources, and attendees, managing to a budget, coordination and management of external vendors, etc.
- Act on behalf of executives and teams to deliver communications to internal and external stakeholders at all levels
- Ensure adherence to corporate policy and best practices related to confidential and personal information, time and expense policy compliance, etc.
- Coordinate purchasing of equipment and supplies for teams in accordance with procurement and vendor processing standards
- Manage administrative processes and workflow for executives and teams to balance competing priorities and conflicting stakeholders
- Supporting onboarding and day-to-day support of team members related to operational processes such as time and expense reporting, booking resources and meeting space, etc.
- Collaborate with other Global Executive Assistants on tool and process standardization
Your technical and non-technical skills include:
- Microsoft Office: including Outlook, Teams, Excel, Word, PowerPoint, One Note and SharePoint
- Process and project management - including prioritization, problem-solving, and efficiency
- Customer Service - including managing expectations of senior-level stakeholders regarding difficult or sensitive issues
- Communication - including persuasion and negotiation
- High level of business acumen and agility
- 2-5 years of experience
We’re interested in getting to know you and figuring out what we can do together. Hit Apply Now and let’s start the conversation.