Job title: Personal Assistant

Location: Portsmouth, with hybrid working available.

Salary: £27,000-£34,000 depending on skills and experience

What you’ll be doing:

We have opportunities to provide a comprehensive Personal Assistant service to senior leaders (Head of / Director level) within Maritime and Land Central to ensure the smooth running of the department. These leaders will be based on geographically diverse sites across the UK, so effective virtual collaboration with key stakeholders will be key to success. In this role you will have the opportunity to understand the breadth of the Maritime and Land sector and operate in a fast-paced environment.

Key Responsibilities will include

• Extensive diary management, travel and expenses. Due to the multiple roles involved and geographic diversity of the sector, this is a complex and demanding part of the position, which requires someone who is agile and thrives in a changing environment
• Email management on behalf of senior leaders to ensure responses occur both promptly and effectively
• Making all arrangements for attendance at internal sites and external meetings / events, including detailed diary planning around engagement with senior external stakeholders
• Arranging and co-ordinating senior level visitors and associated facility / security / PPE requirements
• Collating data to produce routine reports, schedules, presentations, summaries and letters as required for internal/external distribution
• Building a working knowledge of the stakeholder groups which the Director and senior leaders interface to ensure efficient and effective engagement with these groups and individuals on an ongoing basis
• Providing annual leave support for Maritime and Land Board Executive Assistants

Your skills and experiences:

• Proven experience of providing secretarial support to senior management, including virtually
• Track record of diligently managing business administration processes
• Highly organised, focussed and delivery orientated. Able to manage sensitive, confidential, challenging & conflicting priorities
• Excellent interpersonal and communication skills, able to act with tact and diplomacy
• Expert level IT skills in a number of packages including use and extract of data from dashboards, highly competent in MS office such as PowerPoint, Word, Excel e.g. email mail merge, v-lookup and other formulas.
• Extensive experience of using digital communication mediums e.g. seamlessly and professionally setting up video conferencing, MS Teams, large webex forums

Benefits:

You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual incentive.

The M&L Team:

Join us at Maritime & Land and help to define the future of global maritime and land defence capabilities. With 24,000 employees, based in locations across the UK and Australia and revenue of in excess of £4.3billion we pride ourselves on employing the best professionals around and offer significant opportunities for committed employees to learn and grow with us.

The projects we’re involved in will positively impact our customers for decades to come. You'll be part of something important; something you can be proud of.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.”

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.