Job Title: Executive Assistant

Location: Tokyo, Japan: We offer a range of flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: Up to 7,500,000 JPY depending on experience

What you’ll be doing:

• Work station at office entrance; first point of contact meeting and greeting visitors to our Tokyo office
• Office and administration support, providing assistance to team members in order to achieve tasks as necessary
• Providing support/ advice to overseas visitors, ranging from monthly spending reports for office members, hotel reservations, restaurant bookings, and temporary accommodation to car lease and car insurance, etc
• Support the Management team with diary management, co-ordination of meetings, and overseas travel arrangements, along with any other duties as and when required

Your skills and experiences:

• Strong administration experience
• Past experience supporting an office team
• Fluent in Japanese (Native Proficiency) with the ability to communicate in English confidently both written and spoken (Professional working proficiency)
• Flexibility and attention to detail is key with the ability to multi-task and put your hand to most things

Benefits:

You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance, and a Company-contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts, and an allowance that covers commuting costs – you may also be eligible for an annual leave incentive.

The Team:

As an Executive Assistant you will support a team of seven, including acting as Executive Assistant to the Country Director. This is an extremely varied role and an exciting opportunity to become part of a growing business. We are a highly motivated team and you will gain exposure to working closely with a variety of both internal and external stakeholders.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals.

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.”

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.

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