Senior Administrative Assistant
Location: Seattle, Washington
Job Type: Full time
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Senior Administrative Assistant
Provides administrative and clerical support to relieve department managers or staff of administrative details.
Who you are:
6- 8 years of related clerical support experience
High School diploma or equivalent
Ratio of managers to AA 1:3 Sr. Dir Teams
Functional/ Technical Skills
Microsoft Office Proficiency
Onsite/Offsite Event Support
What you'll do:
Supporting 3 Senior Directors and their calendars
Booking Rooms and Ordering Food
Reporting up to a Senior EA
Overflow requests from Senior EA
Anticipates routine information requests
Uses standard information management tools (e.g., Basecamp, SharePoint, Workday, Streams) and follows standard processes to retrieve and share requested information
Uses organized systems to store or archive information/files as appropriate, and follows company protocols for disposing of sensitive information
Regularly updates email aliases and distribution lists
Serves as logistical support for team events (internal/external)
Anticipates and takes action on what needs to be done to accomplish an objective, task or goal; finds alternative or less obvious ways to carry out plans
Sets challenging yet motivating short and long term goals which lead to beneficial individual and team results
Accepts ownership for individual performance, results and actions; volunteers for tasks before being asked by others or being forced by events
Ensures there is coverage during absence. Provides coverage for peers when absent
Demonstrates ability to manage several tasks and meet deliverables with minimal error
Determines the relative impact and urgency of individual tasks
Appropriately makes difficult trade-offs on time and resources when faced with conflicting demands and high priority deadlines
Makes accurate judgments regarding the time required to complete various work outputs
Tracks deadlines and follows up with team members to ensure deadlines are successfully met
Prepares documents, reports, and other materials for staff and business meetings
Plans and schedules meetings, organizes domestic and international travel, and reconciles expenses
Manages office supplies and catering, and owns relationships and deliverables of external office facilities staff
Manages group calendar for team
Grows relationships with key organizational influencers and builds relationships with external partners (e.g., vendors, customers)
Contacts company personnel at all organizational levels to gather information for work, which is generally of a critical or confidential nature. Assignments may be found in various functional areas
Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.
Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee’s passion for travel, we offer a wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership.View our full list of benefits.
About Expedia Group
Expedia Group (NASDAQ: EXPE) powers travel for everyone, everywhere through our global platform. Driven by the core belief that travel is a force for good, we help people experience the world in new ways and build lasting connections. We provide industry-leading technology solutions to fuel partner growth and success, while facilitating memorable experiences for travelers. Expedia Group's family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™.
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Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals to whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.