Senior Executive Assistant

Senior Executive Assistant

Provides administrative support to senior leaders, executive officers, the CEO or President.

What you'll do:

• Responds to multiple complex information requests, providing guidance to others and ensuring the appropriate information is delivered to the right recipient(s)

• Coaches EAs and AAs on compliance with current information storage, archiving and disposal protocols and processes

• Understands and complies with protocols and processes and uses appropriate tools for filing, archiving or disposing of information after distributing it

• Leads planning for team events both onsite and offsite teams including catering, room setup, managing expenses, and room planning

• Consistently displays an outstanding degree of involvement and engagement

• Ensures there is coverage during absence. Provides coverage for peers when absent

• Balances several projects and tasks simultaneously with minimal error while meeting urgent deadlines, remaining organized and focused in a multi-dynamic environment

• Considers all stakeholders' time commitments in creating schedules and planning meetings

• Tracks deadlines of multiple workstreams and follows up with team members to ensure deadlines are successfully met

• Drives time management for the executive(s) by ensuring focus on strategic business initiatives

• Drafts sensitive correspondence and documents for and on behalf of executive

• Participates in preparation for key meetings, preparing papers and taking minutes and following up actions as required

• Conserves executive's time by pre-viewing, researching, and routing correspondence

• Attends offsite meetings and takes notes

• Manages and maintains calendars; takes a proactive forward planning approach to diary management

• Keeps ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner

• Arranges travel, books accommodation, proactively informs travel and expense policies

• Manages group calendar for team

• Builds relationships at all levels across the business and with external contacts

• Uses good judgement and common sense to handle sensitive information

• Knows and uses formal and informal channels to achieve faster work results for the team

• Processes expenses, handles vendor set-up and corporate credit card reconciliation

• Handles vendor set up and invoicing for suppliers not paid through credit card

• Tracks use of discretionary budget for supported departments and ensures others report and submit expenses in a timely manner

• Alerts leader to exceptions or risks of budget overrun

Who you are:

• Bachelor's or Master's degree in a related technical field; or equivalent related professional experience

• 10- 12 years of related experience

• Functional/ Technical Skills

• Calendar Management

• Complex Travel Coordination

• Organizational and communication skills

• Advanced skills in Microsoft Office

• Expense Tracking

Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.

Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee’s passion for travel, we offer a wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership.View our full list of benefits.

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.