ADMINISTRATIVE SUPPORT EXEC

Job Overview

The Executive Administrative Assistant will provide high-level direct administrative support to the Vice Presidents of Finance, Sales and Operations and there teams for the Industrial & Commercial Transportation business unit. This individual plays a central role in supporting the senior leadership of the business unit. Success in this position requires a proactive approach to anticipating and meeting the needs of the Executive Team and, equally, becoming a critical “go-to” person for the broader organization to liaise with the senior team in a global environment. We are looking for an individual who is a self-starter, focused on results and committed to making a difference. This position has an opportunity for growth and the right candidate may move from this role to a technical role in the future.

This position will be located in Winston-Salem, NC and is 100% on-site.

Responsibilities:

• Light Project Management
• Proficiency in making complex power point presentations
• Proficiency in preparing Excel reports and manage data.
• Basic data gathering and research,
• Maintain organizational charts for the global teams.
• Coordinate and arrange meetings and schedules.
• Schedule conference calls, on-site/off -site meetings, telepresence meetings, and webcasts.
• Maintain electronic records and SharePoint sites.
• Manage sensitive and proprietary information with discretion and confidentiality.
• Support, track and maintain approvals for various internal workflows such as travel requests and purchase requisitions/orders.
• Maintain Delegation of Authority documents, current and published.
• Work with projects that support the Business Unit.
• Assist with events, communications and coordination for the Winston Salem, North Carolina within the business unit.

What your background should look like:

• Detail oriented with exemplary organization skills.
• Engineering degree strongly preferred.
• High level of confidence, integrity, and motivation.
• Excellent customer service mindset and capabilities.
• Must be able to multitask and work well under pressure.
• Must be proactive, responsive, and resourceful. Exceptional problem-solving skills and able to address issues independently.
• Highly flexible and motivated individual with an ability to work independently as well as in a global team setting.
• Must consistently demonstrate the highest level of professionalism and discretion.
• Strong interpersonal skills with ability to interact well with all levels internally and externally (clients,customers, internal executives, employees).
• Strong Microsoft Outlook, MS Teams, PowerPoint, Excel, and Word skills.
• Tech savvy with ability to research topics via the internet.
• Ability to deal with complexity and ambiguity.

Competencies