ADMINISTRATIVE SUPPORT I

Job Overview

Responsible for performing and maintaining the accounts receivable (billing, credit, debits, RMA). This position will also be the backup and support for the purchasing department, specifically the consumables purchases.

This person will also help in the different areas of the materials planning department if needed.

Position Responsibilities

• Maintain billing system.
  
• Invoice customers following shipment.
  
• Resolve discrepancies with customer PO’s to ensure timely payment.
  
• Communicate effectively with customers, internal sales, shipping, and customer service to resolve problems and issues.
  
• Performs a wide variety of administrative, accounting, and clerical duties in a timely and professional manner.
  
• Provide back up as requested to the entire team.
  
• Maintain and manage customer-requested documents.
  
• Resolve AP issues/receipts, and invoice questions.
  
• Scanning the required paperwork into the DocuWare system.
  
• Consumables purchases backup.

We are looking for an independent, good team player, this person will come with a positive energy and eagerness for growth and success.

Shift is Monday to Thursday 8 am to 5 pm, Friday schedule will vary based on business need (can have an early or late start)- Overtime as needed.

What your background should look like:

• Minimum of a H.S degree or equivalent and 2 years or relative experience

• Knowledge of accounts receivable/credit.

• Knowledge of general accounting procedures and controls.

• Knowledge of relevant computer applications.

• Proficient in data entry.

• Effective written and oral communication skills.

• Must have great organizational skills, and can work well independently

• Ability to exercise judgment and have problem-solving skills.

• Experience in MRP/ERP systems desired

• Ability to work accurately with numbers and details.

• Experience with Microsoft Excel.

Competencies