Document Control and Administration Lead

Alcoa Australia

Location: Oakley

Job Type: Full time


Just as aluminium is the element of possibility, so too, are our current and future employees. When you join Alcoa, you have the opportunity to help define what it means to be a sustainable aluminium company. Our 135-year legacy gives you the systems and tools to thrive. We invented the industry and today we are redefining what it means to be a sustainable aluminium company from mines to metal. We are open, honest, accountable and do what we say we’ll do. We relentlessly pursue outstanding and sustainable results and creatively transform ideas into value. We treat all people with dignity and provide a diverse, inclusive work culture. We work safely, promote wellness, and protect the environment. Come grow your career, collaborate on a global scale and deliver materials essential to the world. Learn more about the endless career possibilities for you at Alcoa!

About the job

We are on the search for an experienced Document Control and Administration professional driven by quality and best practice that is seeking to utilise their project expertise to support our global capital portfolio team with maintaining and updating their relevant systems, policies, and processes.

We are on the search for an experienced Document Control and Administration professional driven by quality and best practice that is seeking to utilise their project expertise to support our global capital portfolio team with maintaining and updating their relevant systems, policies, and processes.

In this role, you will provide direct leadership to the Capital Document Control and Administration team located at our Pinjarra Hub and guide their capability development whilst ensuring that quality standards and consistency in the application of project services are delivered to the requirements and are timely managed. Additional key focus areas and activities will be:

  • Ensuring all engineering and other technical documents are distributed and recorded in accordance with Alcoa policies and procedures.

  • Supervise the development of standard operating instructions directly applicable to the document control and administration function.

  • Establishing and maintaining an Asset Control Register for site locations which entails managing and controlling project assets such as vehicles, hardware/software, and telecommunications.

  • Maintaining distribution lists, schedules and functions/workshops for key resources and coordinating travel/accommodation requirements for personnel undertaking business related travel.

  • Providing executive support to the senior capital management group as required.

About you

To play a part in our ongoing success we are seeking someone with:

  • Completion of a Diploma in related field or accredited/formal document management training

  • Extensive experience within a similar administrative role operating within a senior capacity.

  • Advanced level of computer literacy in a Microsoft Office environment.

  • Proven experience in Document Control and working with a variety of stakeholders at all levels of management.

  • Well-developed human relations, organisational ability, and communication skills.

  • A creative approach to solving problems whilst delivering value by contributing to improvement initiatives.

Why Alcoa?

Our values – act with integrity, operate with excellence, care for people, lead with courage – are at the foundation of everything we do.

At Alcoa we strive to create an inclusive workplace where employees can bring their whole selves to work regardless of their background. We know it starts and finishes with you, which is why our value ‘care for people’ is so important to us. It ensures not only your physical safety but also provides an inclusive and welcoming workplace for people from all walks of life, encouraging diversity of thought from each and every person.

We embrace change, new ideas and promote a culture of respect and equal opportunity. Our employment programs are underpinned by diversity and equality and continue to be recognised and rewarded. We encourage applications from Aboriginal and Torres Strait Islander peoples, women and LGBTIQ+ job seekers.

As an Alcoa employee, you will embark on growth opportunities and can truly make a difference being part of an organisation that respects and considers flexibility while empowering you with stimulating and challenging work.

Flexible work arrangements may be considered, please let us know when you apply if this is something you are seeking.

What’s on offer?

  • Attractive remuneration package

  • Enjoy a Monthly Leisure Day

  • Career development opportunities

  • Performance related bonus (variable)

  • Superannuation above guarantee

  • 16 weeks paid parental leave scheme for primary carer

  • Paid annual volunteering hours

  • Employee inclusion groups including our Social Club, Alcoa Women’s Network, EAGLE (Employees at Alcoa for Gay, Lesbian, bisexual and transgender Equality) and AWARE (Alcoans Working Actively for Racial-ethnic Equality)

Our Locations

Alcoa’s Australian operations represent one of the world’s largest integrated bauxite mining, alumina refining and aluminium smelting systems and add value to Australia’s local, state and national economies at every stage. Our Australian operations support approximately 4,370 direct jobs including multiple entry talent pathways/programs, predominantly in regional Western Australia.

Supported by our head office in Booragoon and the Bindjareb Regional office in Pinjarra, our operations include: our world-class Technology Development Centre of Excellence (COE), two bauxite mines in Western Australia (Huntly and Willowdale); three alumina refineries in Western Australia (Kwinana, Pinjarra and Wagerup); one aluminium smelter in Victoria (Portland); two dedicated port facilities in Western Australia (Kwinana and Bunbury); and two Alcoa Farmlands sites in Western Australia (Pinjarra and Wagerup).

Applications close
Friday, 7 April 2023

Additional information

  • Interviews may progress prior to the closing date, although all applications will be considered.

  • You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.

  • This position is available only to permanent Australian residents or applicants who hold the relevant Visa with authority to work in Australia. Please ensure this information is clearly stated on your application.

Please note that no agency applications will be accepted at this time.


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