Travel Coordinator - Brisbane, QLD, Australia

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

Bechtel helps customers deliver projects of purpose that create a lasting positive legacy globally. These large, complex, and multi-disciplined projects create jobs, grow economies, and provide opportunities for local and regional communities.The Eva Copper Mine Project is a greenfield resource poised to become the largest new mine in Queensland, Australia. It is located in Cloncurry on the traditional lands of the Kalkadoon people. The Project is owned by Harmony, a world-class gold and copper mining and development company with assets in South Africa, Australia, and Papua New Guinea.Bechtel is delivering the Engineering, Procurement and Construction (EPC) scope for the Eva Copper Process Plant and Non-Process Infrastructure. Bechtel is providing these EPC services across all disciplines and functions for this exciting capital project.

Job Summary:

In this role, you will perform mobilization and logistics duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities:

• Assists manager with a moderate scope of decision-making activities​
• Handles complex mobilisation and logistics administrative items independently​
• Provides support of a highly responsible and highly confidential nature​
• Independently anticipates problems and changing priorities; alerts manager and may take action to adapt manager’s schedule/commitments accordingly​
• Completes business independently, or refers to other staff, forwards the most important to the senior manager, and follows up to ensure action​
• Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol​
• Coordinates complex travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required​
• May be required to send documents to the client’s document management system and may develop and implement administrative operational procedures and guidelines
• Organise and arrange ongoing end to end travel including booking of charter and/or commercial flights, buses, and site accommodation.
• Ensure all personnel receive their travel itinerary outlining their flights, accommodation, bus information in a timely manner and ahead of their intended travel date.
• Rescheduling due to cancellations/flight delays.
• Responding to any questions/queries from Bechtel and Contractor personnel in relation to travel and accommodation.
• Proactively engaging with stakeholders regarding all matters relating to travel and accommodation arrangements.
• Other tasks as designated. Including assisting other functions within the Workforce Service Function and other Bechtel Projects as required.

Education and Experience Requirements:

• Requires a minimum of 4-6 years of related experience​
• Related technical training preferred

Required Knowledge and Skills:

• Excellent customer service skills
• Strong attention to detail and problem-solving skills
• Sound communication both written and verbal
• Provision of a service function in project environment
• Excellent organisation and time management skills
• Adhoc overtime will be required at the direction of the Project Mobilisation Supervisor

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

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