About the role

As a Senior Team Assistant at FSG, you will provide essential administrative support to our investment teams, ensuring smooth operations and effective communication. We are looking for an energetic, proactive individual with strong organisational skills who thrives in a fast-paced environment. This role features a dynamic workload, with both busy and quieter periods, allowing for a balanced work experience.

About you

Your experience

• Must have a minimum of 5 years previous experience in a corporate administrative role, preferably within the finance or asset management industry.
• Strong experience in coordinating complex travel arrangements, including booking flights, accommodations, and managing travel itineraries (domestic and international).
• Extensive experience with calendar and inbox management.
• Excellent organisation and time management skills, with a keen attention to detail and the ability to handle confidential information with discretion.
• Demonstrated ability to organise and prioritise tasks and work with minimal direction
• Strong interpersonal and communication skills, both written and verbal.
• Ability to build effective relationships and rapport at all levels.
• Willingness to go beyond the job description to support team activities, managing multiple priorities while staying one step ahead.
• Capacity to manage multiple tasks simultaneously, prioritise effectively in a fast-paced environment, and working to tight deadlines.
• A proactive and positive attitude with a commitment to providing exceptional service with a problem-solving mindset.
• A team player with a positive, can-do attitude who is proactive with a flexible approach to work.

Your skills

• Proficiency in Microsoft Office Suite (Advanced Outlook, Intermediate Word, Excel, PowerPoint).
• Experience with calendar management tools and scheduling software.
• Familiarity with travel booking systems and expense management software.
• Ability to quickly learn and adapt to new software and technology tools.
• Good knowledge of IT systems and the ability to troubleshoot minor technical issues.
• Great communication skills, both written and verbal.

Your day-to-day

• Provide administrative support to Investment Heads and their teams, including managing calendars, scheduling global meetings and coordinating with internal and external stakeholders.
• Coordinate travel arrangements, both domestic and international, including booking flights, hotels, and transfers, organising visas and ensuring all details are accurately added to travelers' diaries.
• Prepare and format a variety of documents, including Word documents, PowerPoint presentations, client correspondence and reports, ensuring they adhere to brand guidelines and maintain high accuracy.
• Organise and manage meeting rooms, guest registration and assist with catering arrangements.
• Plan and execute team events, including logistics, invitations, and on-the-day coordination
• Expense management including invoicing.
• Facilitate the onboarding process for new team members and the offboarding process for departing colleagues.
• Collaborate with other assistants within the wider company to ensure coverage and promote a collaborative working environment across teams.
• Maintain and update registers, systems, and documents related to employee or client information.
• Perform adhoc administrative duties, such as maintaining the floor, building maintenance requests as required, ordering stationery and supplies.