About Synertec

ASX-listed Synertec is a diversified technology and engineering consultancy with over 30 years of experience delivering end-to-end solutions across Water, Life Sciences, Transport, Energy & Resources and Defence & Manufacturing industries.

We pride ourselves on our collaborative and supportive culture, bringing together multidisciplinary teams to solve complex engineering challenges while fostering professional growth and development for our people.

Since 2017, Synertec has continued to innovate through Powerhouse, our proprietary renewable energy microgrid technology delivering reliable, on-demand clean power.

At Synertec, you'll be part of a collaborative team delivering impactful projects across some of Australia's most critical industries.

About the Role:

We are seeking a highly organised and proactive Document Controller who is looking to play a key role in supporting the successful delivery of complex engineering projects across our Technology division.

Reporting into the Quality Assurance & Commissioning Manager and playing a critical role to our success, your responsibilities will include:

• Managing project document control activities, including the maintenance of document registers, document issuance, transmittals and the receipt of project documentation across multiple concurrent projects.
• Ensuring project deliverable registers remain accurate, up to date and aligned with client, project and quality requirements throughout the project lifecycle.
• Maintaining project, site and third-party documentation, including filing systems, induction records, training records and compliance documentation.
• Working closely with project teams and key stakeholders to improve document management processes, standardisation, database structures and overall documentation governance.
• Supporting the development and ongoing maintenance of document control systems, databases and data links to improve efficiency, accuracy and traceability.
• Coordinating project correspondence across client portals, document management systems and email communications, ensuring information is captured, tracked and distributed appropriately.
• Assisting with purchasing and inventory activities, including purchase order administration, expediting of materials, inventory management and spare parts tracking.
• Supporting continuous improvement initiatives, identifying opportunities to streamline workflows, reduce documentation errors and implement new systems, tools or technologies that enhance project delivery.

About You:

Above all, we would love like-minded and enthusiastic collaborators for whom whilst work is a job, it's also a path to growth and professional development! For this role, we will be looking for:

• Demonstrated experience in Document Control, Document Management or Project Administration within an engineering, construction, infrastructure or project-based environment.
• Proven experience maintaining document registers, managing document workflows and coordinating controlled project documentation across multiple stakeholders.
• Strong systems capability, with experience using document management platforms, databases and software packages such as Jira, TeamBinder, Bluebeam or similar project administration tools.
• Exposure to client document management platforms such as Aconex, ProjectWise, Aveva, Elecdes or comparable engineering and project delivery systems will be highly regarded.
• Excellent organisational and multitasking skills, with the ability to manage competing priorities and maintain accuracy within fast-paced project environments.
• A proactive and solutions-focused approach, with the confidence to engage stakeholders, seek information and drive outcomes where required.
• Strong attention to detail and a commitment to maintaining high standards of quality, accuracy and document governance.
• Experience supporting purchasing, inventory management or material tracking activities will be highly regarded, although not essential.
• We are looking for someone who is eager to contribute to the ongoing improvement of processes and systems, helping create a more streamlined, consistent and efficient document control function as the business continues to grow.

What’s in it for you:

• Work on a range of diverse projects across multiple industries and clients.
• Balance your work/life with our highly flexible work environment options!
• Competitive Remuneration package on offer.
• Access to Novated Leasing.
• Paid Parental Leave
• Eligibility into Synertec's Benefits program
• Collaborate within multidisciplinary teams on larger projects.
• Build your career with Synertec with our dedicated development plans, including career growth opportunities!
• Range of Professional Development opportunities and internal training courses available to all employees.
• Fully confidential Employee Assistance Program (EAP) available to all staff.
• Sustainability and social impact focused organisation with an Integrated globally recognised ESG framework.

Next steps:

For a confidential conversation about this opportunity please contact K-Lyb Reyes on (03) 9274 3070.

Applications will close on the 16/10/2026; however, we will be shortlisting and progressing with suitable individuals as the process progresses.

Please note, we will not be accepting unsolicited applications from Recruitment Agencies at this stage.

You must have the right to work in Australia.

Synertec is an equal opportunity employer. We are committed to fostering an inclusive workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.