Systems Adminstrator

The University of Newcastle

Location: New Lambton

Job Type: Full time


  • Full-time/ Fixed-term Position Located at Hunter Medical Research Institute
  • Higher Education Worker Level 6/7 with Opportunities for Growth and Development
  • Provide operational support for the Centre for Women’s Health Research
  • Different project requirements to keep you engaged

Under the direction of the Statistics and Systems Coordinator, the Systems Administrator will assist develop and implement system efficiencies across various platforms, streamlining IT processes as part of the Australia Longitudinal Study on Women’s Health (ALSWH).

This person will also assist as required in the preparation, collection, monitoring and reporting of survey data collected for ALSWH as well as being responsible for the development and deployment of online surveys (via the REDcap platform), as required by research priorities.

The Systems Administrator also provides practical support of the data collection operations and long-term maintenance of the database of participants in the Australian Longitudinal Study on Women’s Health. The role is responsible for the SQL Server back end and a MS Access front end used by internal staff, and involves frequent data manipulations, production of summaries and data extractions to both internal and external stakeholders.

This fixed term position is full time until the end of December 2023 and will be located at the Hunter Medical Research Institute (HMRI) on Awabakal land. There is opportunity for further employment extension, based on performance.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

The University of Newcastle is an equal opportunity employer committed to equity, diversity and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.

About the Unit

The Centre for Women’s Health Research (CWHR) is located in the Hunter Medical Research Institute building on the John Hunter Hospital Campus (1 Kookaburra Circuit, New Lambton NSW 2305). The CWHR has around 20 staff including project assistants, database assistants, statisticians, research staff, and administration staff. We’re a pretty friendly bunch – we all enjoy a good morning tea trivia session – but we’re data-driven to produce high quality research outputs (we’re research nerds, in other words).

The CWHR is one of two operational sites for the Australian Longitudinal Study on Women's Health (ALSWH), a study jointly managed between the University of Newcastle and the University of Queensland. The Australian Longitudinal Study on Women's Health (ALSWH) - widely known as Women's Health Australia – is a longitudinal population-based survey which examines the health of an existing large national sample of Australian women. The study collects important health data on women across Australia through regular surveys of women in four cohorts (which encompass the adult life span), with subsequent linkage to administrative health datasets, such as Medicare and hospital data. For the Newcastle ALSWH unit embedded within the CWHR, the primary focus is concerned with data collection (i.e. development and deployment of surveys), and participant follow-up and engagement.

What we offer

The remuneration for this position is from $82,707pa. negotiable +17% superannuation and is commensurate with skills and experience.

For information on our employee benefits (such as flexible working, discounts in private health insurance and gym memberships and salary packaging) please visit here.

Your next steps

Please visit here for a guide on how to apply for a role.

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.

Your application must include:

  • A cover letter outlining your motivation to apply for this opportunity
  • A statement addressing the Essential Criteria, as listed below
  • Your resume/CV
  1. Completion of a Bachelor’s Degree in Information Technology, or similar or equivalent experience
  2. Possess technical knowledge and experience in: SQL, Database structures, HTM, MS Access General coding and syntax principles
  3. Possess technical knowledge of REDcap (and preferably with some experience)
  4. Demonstrated ability to meet a high level of accuracy
  5. Demonstrated ability to make sound decisions within sphere of responsibility and take responsibility for delivering to plan and on time
  6. Demonstrated ability to implement change in response to new initiatives, strategic direction, or external requirements
  7. Demonstrated ability to supervise and lead a small team of database assistants or similar to achieve key tasks and deadlines
  8. Demonstrated leadership by working independently on set tasks or when part of a team, engaging in open communication with colleagues, respecting their input and working collaboratively

Desirable Criteria

  1. Technical knowledge and experience with the following: VBA, TSQL, CSS
  2. Computer operation troubleshooting
  3. SAS, R Studio, Stata, or another statistics language
  4. Interest and experience in public health research

Applicants must have Rights to Work in Australia no visa sponsorship is available with this position

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria combined should not exceed 4 pages (approximately 2,000 words).

Due to the nature of this role, the University may require the preferred candidate to undertake further pre-employment checks.

For specific position enquiries, please contact Peta Forder, Senior Statistician on (02) 40420676 or via email

Having Difficulties? Please reach out to us:

Closing date: Saturday, 15th April 2023 at 11.59pm AEST

We are excited to be Looking Ahead with you!


You’ve got this!