Be challenged and imagine with us

As the Biospecimen Operations Assistant, you will oversee and help to coordinate day to day activities within biospecimen services and track the financial aspects of biobanking operations.

In this role you will:

• Be involved in sample management, reporting and tracking using the OpenSpecimen Database.
• Generate project quotes, monitor grant expenditure, and coordinate invoices and purchase orders for biobanking services.
• Support the laboratory and Biobanking and Clinical Research Manager with administrative tasks and ordering supplies.

Biobanking and biospecimen science are essential for translational medical research. NSW Regional Biospecimen and Research Services recognises the unique needs and opportunities of the regional research community and is committed to improving patient outcomes across a wide range of disease areas. Partnering with patients, health services and researchers across the state and nationwide, we aim to ensure a sustainable provision of research support that sees the region recognised for research excellence and remaining competitive for future funding schemes.

This 1-year fixed term position is 0.6 FTE (possibility for extension) and will be located at Hunter Medical Research Institute (Awabakal and Worimi land).

How will you inspire us?

You will have:

• Experience delivering organisational and administrative support to senior managers.
• Proven ability to work to competing deadlines in a multi-faceted environment.
• Strong written and verbal communication skills with the ability to build effective relationships with a diverse range of stakeholders.

What we offer

The remuneration for this position is from $71,298 + 17% superannuation and is commensurate with skills and experience.

For information on our employee benefits (such as flexible working, discounts in private health insurance and gym memberships and salary packaging) please visit here.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

The University of Newcastle is an equal opportunity employer committed to equity, diversity and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.

Your next steps

Please visit here for a guide on how to apply for a role.

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.

Your application must include:

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
• A statement addressing the Essential Criteria listed below

1. Demonstrated ability and capacity to deliver outstanding professional support to senior managers and colleagues in a University or similar complex environment. Experience in and understanding of a biobanking or biospecimen processing facility highly desirable.
2. Demonstrable organisational, administrative, and secretarial skills and outstanding attention to detail in a busy, complex, and rapidly changing professional environment. Experience with UoN finance system and Laboratory Information Management Systems (LIMS) highly desirable
3. Well-developed problem solving and interpersonal skills, including the ability to work on tasks individually and collaboratively in a team environment demonstrating clear communication and mutual respect.
4. Demonstrated ability to maintain complete confidentiality in the workplace and exercise initiative, judgement, and discretion.
5. Advanced word processing, Excel, diary management and e-mail skills with confidence in managing large datasets.
6. High level written and oral communication skills including a demonstrated ability to develop effective relationships with stakeholders.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For the full list of the selection criteria and role responsibilities, please download the Position Description (available in the Related Documents section below).

For specific position enquiries, please contact Cassandra Griffin, HCRA Biobanking and Clinical Research Manager on (02) 4921 7460 or via email at cassandra.griffin@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Thursday 20 July 2023 at 11.59pm AEST

We are excited to be Looking Ahead with you

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