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Portfolio Lead

The University of Newcastle

Location: Callaghan

Job Type: Full time


  • Be at the forefront of innovation in the digital landscape
  • Play a pivotal role in the delivery of transformative technology solutions
  • Full Time, permanent role

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities.

For more information click here – Our Uni.

About the Unit

Digital Technology Solutions delivers cutting-edge, innovative and cost- effective digital solutions and services to the University’s staff and students to enable the delivery of excellence in education and research & innovation; and to support engagement with communities and partners. DTS is repositioning to be a technology integrator, broker, trusted advisor and innovator, enabling the University to deliver the New Futures Strategic Plan

Be challenged and imagine with us

Reporting to the Associate Director, Delivery, the Portfolio Lead is responsible for reporting on the consolidated view of DTS delivery progress, review and analysis of DTS roadmap development, funding allocation, demand forecasting, resource allocation and maintaining key funding documentation. You will manage a team of Capability Support Officers that provide delivery support across all Capability Areas. The position is also responsible for driving continuous improvement, skills development and knowledge sharing across the Delivery Community of Practice.

Your responsibilities will include.

  • Leading the consolidated reporting of Digital Technology Solutions (DTS) delivery progress, providing a comprehensive view across all Capability Areas.
  • Analysing and reporting on DTS roadmap funding allocation, demand forecasting, and resource allocation, considering their impact on planning and budgeting.
  • Collaborating with key stakeholders to communicate delivery accountabilities, goals, and measurable business impact.
  • Mitigate anticipated and actual barriers to DTS delivery goals.
  • Managing a team of Capability Support Officers, assigning tasks, monitoring performance, and fostering innovation.
  • Drive continuous improvement initiatives and lead change management efforts within the Delivery Community of Practice.
  • Develop and implement procedures for efficient project planning, organization, and execution using relevant tools and systems.

This unique role is a fantastic opportunity to help deliver value to the organisation and provide oversight and support to all delivery, not just projects and programs.

This continuing position is full time and will be based at Callaghan Campus (Awabakal Land and Worimi land), with flexible working arrangements.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

For information on our employee benefits (such as flexible working, discounts in private health insurance and gym memberships and salary packaging) please visit here.

Your next steps

Please visit here for a guide on how to apply for a role.

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.

Your application must include:

  • Your resume
  • A cover letter outlining your motivation to apply for this opportunity
  • A statement addressing the Essential Criteria listed below:
  1. Degree in a relevant discipline, with at least four years subsequent relevant experience; or extensive experience and management expertise in a related technical or administrative field; or an equivalent combination of relevant experience and/or education/training
  2. Strong financial acumen, analysis, and documentation skills
  3. Demonstrated ability to make sound decisions within your sphere of responsibility and take responsibility for delivering to plan and on time
  4. Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect
  5. Excellent interpersonal and consultative skills with strong organisational skills and a sense of priority for deadlines and attention to detail
  6. Ability to multi-task and meet deadlines; highly detail oriented and meticulous including highly developed skills in computer literacy, advanced user of MS project and MS Office toolset including Word, Excel, PowerPoint
  7. Demonstrated knowledge of workplace obligations to, and experience in leading and cultivating workplace practices and behaviours that promote, support and maintain a safe, healthy, equitable, diverse and respectful workplace, including responding appropriately to adverse incidents, behaviours, issues, reports and the like

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

If you're a tech-savvy, strategic thinker with a passion for driving change and innovation, we want to hear from you. Take the next step in your career as we shape the future of Digital Technology Solutions.

For specific position enquiries, please contact Cristina Romanin, Associate Director, Delivery on (02) ) 4921 6491 or via email

Having Difficulties? Please reach out to us:

Closing date: Wednesday 27th September 2023 at 11.59pm AEST

We are excited to be Looking Ahead with you