Campaign Project Officer (Campaign Readiness)

The University of Newcastle

Location: Callaghan

Job Type: Full time


  • Work on a wide range of projects across the Alumni and Philanthropy Space
  • Learn grow and develop valuable skills in higher education
  • Enhance our capacity to drive philanthropic and alumni engagement initiatives

Be challenged and imagine with us

The University of Newcastle is a dynamic and forward-thinking institution dedicated to advancing higher education and philanthropic endeavours. We are committed to fostering lasting connections with our alumni and supporters while driving impactful campaigns that shape the future of our university. Join our team and be part of an exciting journey in the advancement and charity space, building a rewarding career in higher education.

We are seeking a motivated and detail-oriented Campaign Project Officer for Campaign Readiness to join our team as we embark on our University's inaugural comprehensive philanthropic and alumni engagement campaign. As a Campaign Project Officer for Campaign Readiness, you will play a crucial role in ensuring the readiness and success of this campaign by collaborating with various teams across the Office of Alumni and Philanthropy. This role offers a unique opportunity to work on a variety of projects, enhance process efficiency, and make a significant impact on our institution's advancement strategy.

  • Support the implementation of our University's Advancement Strategy for 2023-2027, with a focus on campaign readiness.
  • Collaborate with cross-functional teams to assist in project and program implementation, ensuring alignment with our Advancement Strategy.
  • Drive process improvement initiatives to build scale and enhance operational efficiency.
  • Contribute to the coordination and delivery of resource management, policy development, KPI setting, and reporting requirements.
  • Support the Executive Director and Campaign team in coordinating advancement strategy development, resource management, policy implementation, and fostering a collaborative and high-performance culture within the Office of Alumni and Philanthropy.

This Fixed Term position is full time at a HEW 5 Higher Education Level until December 2025 and will be based at Callaghan Campus (Awabakal and Worimi land)

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities.

For more information click here – Our Uni.

About the Unit

The Office of Alumni and Philanthropy (OAP) sits within the Global Engagement and Partnerships Division and leads the implementation of the University of Newcastle’s Advancement Strategy.

The practice of Advancement (alumni and philanthropic engagement) plays a key role in the delivery of Looking Ahead, the University of Newcastle Strategic Plan 2020-2025, and achieving its goals. The OAP comprises four teams:

1. Alumni Programs

2. Community Fundraising and Donor Relations

3. Philanthropy

4. Advancement Operations

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

  • The remuneration for this position is from $74,863 - $ 86,842 p.a. plus superannuation and is commensurate with skills and experience
  • Flexible working arrangements (in line with the University’s Flexible Work Policy
  • 17% super and salary packaging
  • Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
  • Discounts in private health insurance, gym memberships, software, travel and more
  • Wellbeing programs

Your next steps

Please visit here for a guide on how to apply for a role.

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.

Your application must include:

  • Your resume
  • A cover letter outlining your motivation to apply for this opportunity
  • A statement addressing the Essential Criteria listed below:
  1. Demonstrated adaptability to work across teams and projects simultaneously, delivering project updates to multiple stakeholders.
  2. Demonstrated interpersonal skills, including the ability to collaborate with and build relationships across all levels of an organisation.
  3. High level of written communication skills, including a demonstrated ability to develop reports, draft presentations and develop high-level correspondence.
  4. Demonstrated attention to detail with high-level administrative skills, including competency in Office 365 and exposure to corporate systems such as CRM (Constituent Relationship Management) databases and project management software.
  5. Proven organisational and time management skills, including the ability to manage multiple competing priorities and expectations through multi-tasking, prioritising, and problem-solving.
  6. Ability to work independently and participate in a team environment demonstrating clear communication and mutual respect.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Samantha Francka Campaign Coordinator via email

Having Difficulties? Please reach out to us:

Closing date: Wednesday 11th October 2023 at 11.59pm AEDT

We are excited to be Looking Ahead with you


You’ve got this!