Personal Assistant and Administrative Coordinator

Location: Central Cambridge, UK

AstraZeneca is a global, science-led, patient-focused company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

We are now looking for a Personal Assistant and Administrative Coordinator to predominately support the Transitional Medicine UK, Early Oncology function.

This position will support an Executive Director and Leadership Team. You will be pro-active in adding value and ensuring the team you support can focus on bringing lifesaving medicines to patients.

Responsibilities:

• Extensive calendar management and managing scheduling conflicts
• Schedule meetings, conference registration, virtual calls and special events
• Travel arrangements
• Process expenses and equipment ordering
• Conference registration and management
• Coordinate larger TM (Transitional Medicine) events. EG: Christmas events, All Hands, Away Days, Team Building events
• Engage with and provide support for improvement processes such as onboarding tool
• Maintaining various TM DLs and org charts
• Providing back-up support and cover for other assistants in the team including VP support
• Effectively manage special projects and other duties as assigned
• Performs other administrative tasks using independent judgement and discretion
• Plans and schedules own workload so that all activities are completed accurately and on time
• Acts as part of a wider support Administrative team working together to share best practices, support and resolving problems

Qualifications and Skills:

• Broad administrative assistant experience
• Able to demonstrate Microsoft office and other industry applications. EG: SharePoint, Zoom and Microsoft Teams
• Keen eye for detail
• Proactive problem solver
• Works well independently, as well as in a team setting
• Ability to prioritize tasks and meet deadlines
• Flexible with a 'can-do' attitude
• Keen understanding of professional and diplomatic interpersonal skills
• Possesses general knowledge of working globally within a variety of cultures

Why AstraZeneca?

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare. Be among our employees who continue to make us an innovation-driven company that stands firmly among the leaders in biopharmaceuticals.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.