Business Unit Administrator (12 Month Secondment)

Location: London, Pancras Square

Competitive salary & benefits apply

At AstraZeneca we believe in the potential of our people and we’ll develop you beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. As a Business Unit Administrator in the Oncology Business Unit, you’ll play a pivotal role in channelling our scientific capabilities to make a positive impact on changing patients’ lives.

Accountabilities

Individual Director support

Provides proactive administrative support to Business unit Franchise Head:

• Comprehensive diary management, to ensure that efficiency and time management is maximised. Prioritising and managing complex diary arrangements, giving Business unit Franchise Head advance notification of their commitments, keeping them updated about changes and ensuring follow up of actions from meeting minutes in appropriate timescales.

• Organises internal and external meetings, room bookings, hospitality etc on behalf of Franchise Head.

• Researches travel and accommodation options, agrees and organises most effective option and produces detailed travel itineraries. Proactively re-organises travel and accommodation in response to diary changes ensuring all internal travel is approved by Business Unit Director.

• Prepares Expenses submission on behalf of Business unit Franchise Head and ensures spend is in line with UKMC T&E policy highlighting non compliance.

• Understands priorities and escalates any issues arising to appropriate personnel in Business unit Franchise Head’s absence.

Team support

• Franchise Leadership Team Meetings – schedules dates, works with floating chair to set agenda, liaises with speakers, attends and participates in Leadership meetings, assists Leadership as required with specific actions.

• Acts as point of contact between Business unit Franchise Head and Heads of Department.

• Acts as Subject Matter Expert (go-to person) on systems such as Concur, HCP payments and Sponsorship payments to provide first line support to local users within the business Unit, escalating via the approved channels if required.

• Single point of contact for new starters who require access and training on use of global systems

• Ensures the Business unit is compliant with all company policies and local guidelines.

• Communicates regular policy/process updates to the team when required.

• Provides comprehensive support in setting up virtual meetings/Teams and maintain high level knowledge of advances in technology and updated processes.

• Organises and maintains accurate Business unit e-mail distribution lists (except Brand Teams).

• Organises, maintains and posts accurate Business unit organograms; liaises with PA for CP to ensure regular updating of business wide organograms.

• Co-ordinates Franchise Team Meetings, arranging venues, facilities etc.

• Helps manage on-boarding of new starters and be the point of expertise on iBuy for immediate team including review and flagging of outstanding work flows/cost commitments to relevant team members.

• Be part of the OBU admin team, meet regularly to share best practice, updates and ways of working.

Project Management

• Supports, leads and/or delivers projects that are aligned with Business Unit annual objectives.

• Project manages the delivery of agreed interventions.

• Track delivery and ensure progress v plan is communicated to all stakeholders.

• Identifies and implements opportunities for new administration systems and processes to maximise office efficiency.

Experience & Essential Skills

Essential:

• Strong interpersonal and influencing skills.

• Project coordination skills.

• Flexibility and positive attitude.

• Self-starter, able to prioritise own workload, work unsupervised and use own initiative to solve problems.

• Able to perform effectively under pressure.

• Focus on quality and attention to detail.

• Maintains confidentiality and deals discretely with sensitive information at all times.

• Advanced verbal and written communication and interpersonal skills.

• Advanced word processing skills, extensive knowledge of Microsoft office packages and able to design and create high quality PowerPoint presentations.

• Proven track record of delivering projects.

• Experience of organising complex meetings and complex diary management.

• Experience of exercising judgement to make decisions when appropriate.

Desirable:

• Track record of providing effective administrative support at Director level.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.