Business Administration Apprentice

Horizon Place, Luton

Starting base salary of £21,500 + 11% benefits fund + bonus.

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. We’re deeply committed to our strategy of being a great place to work. For us, that includes fostering an environment where everyone can be among inclusive, supportive individuals with curious minds.

A company that genuinely follows the science and values individuals at all levels, you’ll be backed and encouraged to speak up, ask questions, and share ideas to push the boundaries of science and continuously learn and explore.

Make the start of your journey a life changing one!

As part of our Early Talent Programme, you’ll be involved in projects and learning opportunities that have real impact from day one.

Being part of our journey and helping us to provide life changing medicine to patients all over the world and transform lives for the better. Making important contributions and embracing our values to deliver on our purpose. Because regardless of role or level, we all have an important part to play in making a positive difference.

About the Apprenticeship Programme

As an Administrative Coordinator, you will provide support to Global Market Access & Pricing (GMAP) function and the associated teams. The successful candidate will also coordinate budgets, calendars, purchase orders, group meetings and other projects. This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, budgets & routine reporting, projects, and correspondence. As a coordinator, this position may also provide assistance to members of the GMAP Gaithersburg, Gothenburg and Cambridge UK teams including tracking of projects, budgets, timelines, and metrics, generating reports and correspondence as assigned.

Other Duties will include:

• Manage complex calendars to schedule meetings, conference calls, videoconferences, and special events; the ability to prioritize calendar conflicts is paramount.

• Handle meetings, mail disposition, multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences

• File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken.

• Effectively coordinate and collaborate with other Administrative Assistants within AstraZeneca on cross-functional and cross-organizational meetings / events / processes, including across multiple international time zones.

• Establish and maintain a robust professional network across administrative teams in the US, Sweden and UK (Luton & Cambridge) to facilitate effective working.

• Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints.

• Manage the procurement process for teams; raising POs, tracking invoices, budgets and set up of new vendors when required.

• Track FTE hiring / departure, temp hiring / departure against approved budget targets.

• Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint).

• Effectively lead special projects and other duties as assigned.

• Schedule candidate interview, and handle onboarding procedures for new hires.

• Coordinate department trainings, offsite events for leadership teams, and all hands meetings.

Training and Development

AstraZeneca will sponsor you through your Level 3 Business Administration Qualification at Paragon https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0

The apprenticeship combines working, earning a full-time salary, with fully funded part-time college course learning (on average 1 day/week). This will give you the opportunity to gain a Level 3 qualification, just as you would if you went to college full-time, with the advantage of gaining relevant work-life skills and the excitement of helping to develop new medicines whilst taking your first steps towards a rewarding career.

We truly value Early Talent– their thoughts, ideas, and contributions. So, throughout the programme, you’ll be encouraged and inspired to speak up, have a voice and make an impact.

Skills and Capabilities

We would be looking for the following attributes from our successful applicants:

• Enthusiastic individuals who are keen to learn and with a genuine curiosity

• Good organisational skills with an excellent attention to detail

• The ability to work on multiple tasks and understanding how to prioritise

• Excellent verbal and written communication and interpersonal skills

• A proactive approach to problem solving

Entry Requirements

5 GCSEs (or equivalent) grades 9 to 4 including English and Maths

To have achieved or predicted to achieve a minimum of 1 A Level grade C- or equivalent qualification.

Benefits, open and close dates

To apply for this position, please click the apply link.

Opening date of advert: 26th January 2024

Closing date of advert: 23rd February 2024

Successful candidates will be asked to attend a virtual Assessment Day in April 2024.

Should you require any reasonable adjustments or accommodations, please let us know on your application.

At AstraZeneca, we aim to set you up for success, and we recognise the challenges that starting a new job can bring. We therefore offer a relocation package to help with the costs and process of moving for candidates who currently live more than 60 minutes from the site location for this Apprenticeship.

Should you require any reasonable adjustments or accommodations, please let us know on your application.

This is a 2 -year fixed term contract opportunity.

Start date for the apprenticeship programme is 2nd September 2024

Where can I find out more?

Our Social Media, Follow AstraZeneca on LinkedIn: https://www.linkedin.com/company/1603/

Inclusion & Diversity: https://careers.astrazeneca.com/inclusion-diversity

Career Site: https://careers.astrazeneca.com/

Date Posted

22-lut-2024

Closing Date

Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.