Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

The opportunity

• ​​​​​​Coordinate a high-profile International Conference
• Liaise with a diverse range of significant stakeholders
• Create impact, supporting the Strategic Delivery Group

Are you looking for a stimulating change in your career? If you are a self-starter, with a special knack for coordinating multiple priorities, dealing with ambiguous and changing circumstances, and providing exceptional stakeholder engagement, this Project Support Officer role may be a great opportunity for you!

As the Project Support Officer, you can take pride in showcasing your exceptional experience supporting the delivery of the 2024 International Conference on Research Infrastructure (ICRI) in Australia.

ICRI is the major international conference for the global research infrastructure community, funded by the European Union (EU). Hosted biennially, ICRI brings together research infrastructure policymakers, operators and users, and research stakeholders worldwide to discuss pressing research infrastructure topics. ICRI alternates between an EU member state and other countries outside Europe, typically attracting ~500 delegates. The last conference was hosted in the Czech Republic in 2022, and before that, Canada (virtually) in 2021, Austria in 2018 and South Africa in 2016.

You will provide project management, event administration and logistical coordination, as well as supporting the Event Lead in the successful delivery of the event.

Your duties will include:

• Acting as the primary administrative support to Event Lead.

• Supporting the Conference governance committees (International Program Committee, Internal Advisory Group) including coordination of meetings, preparation, and distribution of meeting papers, taking accurate minutes.

• Playing a key role in the planning and coordination of the event including, the development of the program for satellite meetings, arranging sideline tours of research facilities in partnership with facility managers and supporting the Event lead with project expenditure and contracting and similar administrative duties.

• Organising briefing materials for Conference speakers, Government representatives, CSIRO Executives.

• Assisting with the development and delivery of support materials and resources.

• Coordinating the prompt completion of reports, documents and electronic records management.

Location: CSIRO Sites in Brisbane and Melbourne preferred. A hybrid working environment is available.

Salary: AU $93,267 - $105,517 plus 15.4% superannuation

Tenure: Indefinite / Specified term until 31 December 2024

Reference: 96637

To be considered you will need:

• Relevant trade certificate/diploma/bachelor’s degree or equivalent relevant work experience in project management or event planning.

• Experience working with a range of stakeholders, building collaborate stakeholder relationships and managing on-going relationships with these stakeholders.

• Demonstrated organisational skills and experience in managing multiple priorities with competing deadlines, as well as the ability to demonstrate self-motivation, adaptability and flexibility to delivery of tasks and activities.

• Excellent communication (written and oral) skills, ability to multi-task and prioritise tasks.

• Demonstrated problem solving and judgement skills, including ability to anticipate, identify and manage risks.

• Exposure to research and/or government organisations is desirable.

For full details about this role please review the Position Description

Eligibility

Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents or you must either hold, or be able to obtain, a valid working visa for the duration of the specified term. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work.

Diversity and inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact.

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications close

12 May 2024, 11:00pm AEST