Job Description

Admin Assistant – Heavy Haul

Organisation – Freightliner Heavy Haul

Location – Ferrybridge

As part of implementing the Strategic Plan across our business we have identified the need to build a team to focus on Service Delivery across our Heavy Haul Contracts. Reporting to the General Manager Heavy Haul, you will be part of a small group that provides administrative back up for the Service delivery team. The role will assist in the smooth running of the section together with collating billing information, cost control and revenue protection along with the production of key data to measure operational performance.

Key Responsibilities:

• Request and update 3rd party access for FL trains through other Freight Operators’ yards.
• Validate 3rd party access, stabling and groundstaff invoicing and log queries.
• Collate train running data to include within customer invoicing
• Book bowser fuelling at remote locations and validate subsequent invoicing
• Agree 3rd party access into FL yards and draw up the relevant invoicing.
• Monitor detached wagons for our MRL contract and their subsequent repatriation.
• Monitor unit moves and driver hire for our Rail Service business and draw up the requisite invoicing
• Monitor performance and service details for ad hoc business, capturing all chargeable moves and drawing up the relevant invoices.
• Produce weekly loco requirement summary.
• Update and maintain online systems as required
• To provide ad hoc performance stats on demand.

Key Job Requirements

• Good general railway knowledge
• Commercially focused
• Ability to organise large volumes of raw data and provide reports on demand
• Highly conscientious
• Keen attention to detail
• Ability to work under pressure, prioritise workload and work to strict deadlines