Applications for this job have closed. This page will redirect to Freightliner employer page in 10 seconds.

AP Clerk-2


Location: West Midlands

Job Type: Full time


Our commitment to you, once you join our team, is to foster growth and provide developmental opportunities to ensure you reach your utmost potential.

Job Purpose
▪ Working as part of the Accounts Payable team responsible for processing of supplier invoices and payments are performed accurately with a ‘first time right’ approach.
▪ Liaison with internal business contacts and external suppliers as required
▪ Responsible for the effective processing of all employee expenses
and p-card transactions using Concur.
▪ Management of the Direct Debit supplier payment process
▪ Increase the level of communication between the SSC and the rest of the business
Aims & Objectives
▪ To ensure all vendors are paid according to terms
▪ Process employee expenses in a short cycle time, communicating effectively
▪ Manage the company p-card process, ensuring compliance across the p-card user group
▪ Ensure strong stakeholder relationships are developed & maintained
▪ Compliance with all relevant legislation and internal controls, ensuing SOX compliance is effective
KPI’s / Performance Measures
▪ Invoice payments on time %
▪ Invoices outstanding – volume & value
▪ Expenses/p-card transactions outstanding – volume & value
▪ Debit Balances – value & %
▪ GRNI = Value, Age
Provision of Accounts Payable activity
▪ Administering full end-to-end invoice processing, which involves invoice scanning, invoice matching to purchase orders and the chasing down of outstanding invoices and/or purchase orders
▪ Ensuring all incoming invoices, statements and collection letters are administered appropriately
▪ Reconcile specific vendor statements on a regular basis
▪ Process payment runs to optimise the prioritisation of payments to ensure the maximum benefit around cashflow management
▪ Process and match Direct Debit payments to invoices to clear all debit balances on the ledger
▪ Maintain a strong control framework, in line with agreed SOX controls and best practice
Provision of Employee expenses & P-card activity
▪ Administering employee expense claims in line with policy
▪ Administering employee p-card claims in line with policy
▪ Maximise the use of Concur (or other) to ensure the employee and p-card process is as efficient as possible
▪ Ensure regular communication and escalation where non-compliance or late submission is evident
▪ Maintain a strong control framework, in line with agreed SOX controls and best practice
Working Relationships
▪ SSC as a whole
▪ Procurement
▪ All members of the Finance Team
▪ IT
▪ All invoice approvers & all requisitioners & PO approvers
▪ Internal Audit
▪ Vendor base
▪ External audit
Personal Specification (The knowledge, skills, qualifications and experience relevant to the position):
▪ Experience working in Accounts Payable and shared services environment along with an ability to demonstrate excellent customer service skills
▪ Pro-active, responsive and action orientated
▪ Ability to work in a constantly changing & process challenging environment
▪ Must have 2 years’ experience within accounts payable
▪ Deliver to strict & tight guidelines
▪ Able to maintain a high level of accuracy while meeting deadlines
▪ Proven track record of achieving KPI’s
▪ Knowledge of our organisations industry would be an advantage
▪ Excellent IT skills including MS Word/Excel/Outlook/MS Teams
▪ Self-motivated, enthusiastic & flexible
▪ Good organisational skills
▪ Show passion with a ‘can do’ attitude
▪ Aware & display correct behaviours associated with SSC
▪ Working in a US-owned subsidiary, with knowledge of SOX
▪ Ability to work well in a team structure & environment, displaying great interpersonal skills

We are looking for the most committed and reliable individuals who possess the knowledge, skills and experience needed for their roles.

In return we can offer competitive pay, excellent benefits, a competitive pension scheme and a rewarding career in an award-winning team