Join a high-impact role at the heart of a global leadership team. We are seeking a highly experienced Senior Executive Assistant to provide proactive, high-touch support to the CEO of the International Private Bank. This is a critical role requiring exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced, global environment. You will act as a trusted partner, enabling the CEO to operate efficiently across internal stakeholders and external relationships.
As a Senior Executive Assistant in the International Private Bank, you will provide strategic administrative support to the CEO and play a key role in enabling the effective execution of business priorities. You will work closely with senior stakeholders across the organization, managing competing priorities in a fast-paced global environment. This role offers the opportunity to build trusted partnerships, influence operating effectiveness, and contribute to the success of a senior leadership team.
Job Responsibilities
- Manage complex scheduling across multiple time zones; anticipate conflicts and proactively optimize the CEO's time and priorities.
- Coordinate domestic and international travel, itineraries, visas (where applicable), ground transportation, and contingency plans.
- Prepare agendas and meeting materials; coordinate pre-briefs, debriefs, attendee logistics, and follow-up actions.
- Handle sensitive information with discretion; manage communications, documentation, and priority items using sound judgment.
- Track action items, deadlines, and deliverables; maintain effective filing and knowledge management practices.
- Triage inbound requests; draft and edit correspondence and other materials, ensuring clarity and professionalism.
- Coordinate internal and external events, including client engagements, leadership off-sites, and town halls.
- Partner with senior leaders, Business Management, Human Resources, Finance, Risk, Compliance, and Executive Assistant teams to ensure seamless execution.
- Identify opportunities to streamline administrative workflows and implement tools and best practices to improve efficiency.
Required Qualifications, Capabilities, and Skills
- Extensive executive administrative experience supporting C-suite or equivalent senior leadership.
- Demonstrated success managing highly complex calendars and international travel in a global organization.
- Strong business judgment with the ability to handle confidential matters with discretion and professionalism.
- Excellent written and verbal communication skills with the ability to interact effectively with senior stakeholders.
- Strong organizational skills with exceptional attention to detail and follow-through.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Advanced proficiency in productivity tools, including email, calendar management, document preparation, spreadsheets, and collaboration platforms.
- Ability to work independently with minimal supervision while collaborating effectively across functions and geographies.
Preferred Qualifications, Capabilities, and Skills
- Experience supporting executives within private banking, wealth management, financial services, or another regulated environment.
- Experience supporting global leadership with frequent cross-border coordination and client-facing engagements.
- Demonstrated ability to improve administrative processes and operating rhythms for senior leaders.
Note: This role requires 5 days per week in the office.