Be the person who keeps a major real estate development moving by making sure the right information reaches the right people at the right time. In this role, you will run the project’s electronic document management system and set the standards that keep drawings, contracts, reports and correspondence controlled and audit-ready. You will work at the center of a large project team—consultants, contractors and client stakeholders—where your accuracy and judgement directly support delivery. If you enjoy structure, clarity and improving how teams work, this role offers real ownership and visible impact.
As a Document Controller in Project Delivery, you will own the day-to-day administration and governance of the project’s electronic document system, the single source of truth for project documentation. You will ensure documents are captured, version-controlled, quality-checked, and distributed in line with agreed standards across the full project lifecycle (design, construction, and handover). You will partner with project leadership and delivery teams to keep information flowing, reduce risk, and support key milestones.
Job responsibilities
- Own the project’s electronic document system as the authoritative system of record for all project documentation.
- Configure and maintain document structures, metadata, naming and numbering standards, permissions, and workflows.
- Administer user access, including onboarding/offboarding for client, consultants, contractors, and supply chain.
- Coordinate with the system vendor and internal technology teams on upgrades, integrations, and incident resolution.
- Develop and enforce the project’s document control procedures and information delivery standards (aligned to ISO 19650 where applicable).
- Quality-check incoming and outgoing documents for compliance (naming, metadata, revision, status, and suitability) before publication.
- Control revisions and version history, ensuring superseded documents are archived and current status is clear.
- Manage review and approval workflows, including technical queries, information requests, submittals, drawing issues, and change notices.
- Issue and track formal transmittals and responses, and chase overdue actions to maintain momentum.
- Produce and circulate regular status reports, overdue registers, and key performance indicators for project leadership.
- Assemble and verify milestone and handover document packs, including operations and maintenance deliverables at completion.
Required qualifications, capabilities, and skills
- Solid work experience in document control on major construction, infrastructure, or commercial real estate projects.