Senior Admin Coordinator

As an Executive Assistant working at JP Morgan you will be responsible for the co-ordination of the Asset Management Administrative Assistants in London, to provide support, guidance, and be a voice across the population. This role will be in conjunction with core administrative assistant responsibilities. The individual will report into AM Finance & Business Management. This will also provide an opportunity for you to develop your Business Management skills.

Job Responsibilities

• Manage admin coverage, including admin support ratios, temporary coverage needs, workload monitoring and rebalancing in partnership with admin managers, admins and the F&BM Team
• Manage recruitment process for any new admin roles
• Partner closely with senior leaders in the business to gather any feedback and support administrative needs, including the execution and coordination of office management needs
• Provide high-level administrative support by performing clerical functions such as: preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
• Gatekeeper of all contact with the public, clients and staff coming through the executive’s office
• Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment
• Arrange and maintain travel plans and itineraries for both international and domestic travel

Required qualifications, capabilities, and skills

• Relevant admin experience
• Strong verbal and written communication skills
• Strong and independent problem-solving skills, a strategic mindset
• Customer Service / Client facing experience
• Excellent relationship building skills with the ability to listen well and influence others
• A self-starter who is organized and consistently meets deliverables

Preferred qualifications, capabilities, and skills

• Prior experience in an Investment Banking or Financial Services organization