Administrative Assistant

As an Administrative Assistant in JP Morgan you will interact with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job Responsibilities

• Maintain complex and detailed calendars and manage the coordination and logistics of both internal and external meetings
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization

Required Qualifications, Skills and Capabilities

• Relevant administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred Qualifications, Skills and Capabilities

• College degree