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Executive Assistant - Asset Management

Greater London
Full time
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JP Morgan
Banking, investment & finance
10,001+ employees
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J.P. Morgan is seeking an Executive Assistant to support Asset Management Unit. It is a great opportunity for candidates with solid Executive Assistant experience.

As an Executive Administrative Assistant in Asset & Wealth Management Bank, you will be tasked with a variety of administrative duties that require confidentiality, initiative, and sound decision-making. Your responsibilities will include providing high-level administrative support for the executive and their team of managers, as well as other stakeholders. This may involve conducting research, preparing reports, handling information requests, and performing clerical tasks such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and managing travel arrangements. Additionally, you may be required to train other administrative staff and provide administrative direction for the team of assistants within this business unit.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization, as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals.

Note: this role requires 5 days in the office.

Job responsibilities

  • Maintains complex and detailed calendars
  • Screens incoming calls and determines the level of priority, while using caution in dispensing information
  • Manages the coordination and logistics of both internal and external meetings
  • Arranges and coordinates complicated domestic and international travel
  • Organizes all aspects for offsite conferences and external events, including catering and transportation
  • Processes invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
  • Produces high quality emails and messages to individuals at all levels of the organization
  • Maintains current organizational charts and Executive Bio’s
  • Handles regular activities without prompting, and advise in advance with issues or delays
  • Assists in editing spreadsheets and presentations, including printing and binding, for client meetings
  • Works cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

Required qualifications, capabilities, and skills

  • Relevant administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
  • Advanced ability to organize
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management