EMEA Pensions and Benefits Team - Administration Assistant

Midlothian
Full time
Posted
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JP Morgan
Banking, investment & finance
10,001+ employees
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If you are highly motivated individual ready for a role that will allow you to put into practice the skills you have developed in your career to date, this role is for you.

The EMEA Pensions and Benefits team is part of Human Resources and is responsible for managing the firm’s pension, employee benefit and wellness programmes across the region.

Aa an Administration Assistant you will provide support to the sixteen team members based in London and Edinburgh.

Job responsibilities

  • Diary management and secretarial support for the UK and International Benefit teams – includes co-ordination of meetings across time zones
  • Co-ordination of approximately 40 UK pension trustee board meetings per year, including liaison with external attendees, room bookings and refreshments
  • Arranging pre-meetings for all trustee meetings to agree agendas, papers etc, loading of electronic trustee meeting packs for trustee board meetings, booking trustee training courses as required
  • Invoice processing and management across a large number of vendors
  • Arranging other meetings as required including internal and external meetings
  • Supporting the team in issuing bulk communications including mail merges
  • Making travel arrangements and expense processing for team members
  • Stationery ordering for the group
  • File/organise team materials including maintenance of web-based document storage solutions
  • Maintain database of trustee details across all plans (contacts etc)
  • Help to organise pensions and benefits roadshows and webinars

Required qualifications, capabilities, and skills

  • Strong team player with excellent organizational skills, used to managing varied priorities in a high paced environment, with ability to take ownership of projects, be proactive and flexible
  • Strong Microsoft skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Outlook preferred)
  • Effective interpersonal skills, a good verbal and written communication skills
  • Tact and good judgment in confidential situations and the ability to interact with senior management
  • Desire to learn new skills and take on new challenges
  • Proven experience of working for large teams