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Accounts Payable Assistant

Part time
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Banking, investment & finance
1,001-5,000 employees
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About Vaultex

Vaultex are the UK’s leading cash processing company, with sites nationwide. At Vaultex, equality is a core. We believe that businesses can be powerful platforms for social change and that our purpose is to drive Equality for all. Creating a culture of Equality isn’t just the right thing to do, it’s also the smart thing. Diverse companies are more innovative and better positioned to succeed. We strive to create workplaces that reflect the communities we serve and where everyone feels empowered to bring their full, authentic selves to work. With the help of our entire stakeholders— our employees, customers, partners, and community — we can achieve equality for all.

Monday to Thursday 9.30 -14.45 - can be flexible £16701.00 per annum 21hrs per week

Job Purpose
The Financial Control team provide core accounting support to the Finance team and across Vaultex. The team are responsible for the following processes: Accounts Payable, Expenses, Fixed Assets, Accounts Receivable, Statutory and Shareholder Reporting, Tax & VAT and Proactis systems administration.

This role is within Accounts Payable and will support the day to day aspects of the purchase ledger function ensuring that all supplier accounts and expense processes are completed accurately and on time ensuring all invoices are authorised, via a purchase order, and processed to enable payment to the agreed terms.


  • Liaising with suppliers and internal departments in relation to queries.
  • Monitor Aged creditor report, actively chasing resolution of invoice discrepancies and escalating ageing items to the relevant service owners/sponsors.
  • Process invoices and link to purchase orders to meet payment run deadlines.
  • Process Expenses and credit/purchasing cards, ensuring that they are coded correctly.
  • Ensuring all relevant documentation is compliant with the authorisation matrix and correctly coded including prepayments and fixed assets.
  • Timely and accurate statement reconciliation for all suppliers.
  • Supplier management – building new relationships with suppliers, identifying areas for improvement.
  • Assisting with weekly payment runs.
  • Assisting with month end procedures including accruals and balance sheet reconciliations.
  • Assisting with the administration of the Proactis purchasing system with priority on risk control and customer service in line with the Accounts Payable Policy.
  • Assisting the wider Finance Team with any other ad hoc tasks as required by the business.

Knowledge, Skills and Experience Needed for the Job

  • Previous accounts payable experience is essential.
  • Experience of Purchase Ledger and expense processing, including Purchase Orders.
  • Ability to process daily Purchase Ledger items accurately, methodically and to a deadline.
  • Supplier management.
  • Able to demonstrate a high level of accuracy and attention to detail.
  • Effective communicator (both verbal and written).
  • Effective time management skills and ability to prioritise workload.
  • Good analytical skills.
  • Excellent knowledge of MS Office applications particularly Excel.
  • Experience of Microsoft Dynamics GP is an advantage, but is not essential.


We are a living wage employer with Investors in People Platinum status, and as such we have a great range of benefits which you can find here Vaultex - About Us & Benefits

  • A generous company pension – auto-enrolled 4% employee 10% employer

  • Living Wage employer offering competitive salary plus benefits

  • Competitive holiday allowance with an option to purchase additional holidays

  • Group life assurance

  • Annual performance related bonus

  • VaulteXtra discounts on retailers, cycle to work, childcare vouchers, Gym membership, cash back on purchase, eye tests and many more.

  • Employee Assistance Programme – a free service should our employees require professional and impartial advice for legal advice and counselling.

  • Robust Learning and Development team and opportunities for career progression.

Vaultex UK Ltd is an equal opportunities employer and welcomes applications from all members of the community. If you require any reasonable adjustments throughout the recruitment process please let us know. Please note that due to the secure nature of our business all successful candidates will need to provide a five year traceable work history (satisfactory employment references or evidence to explain employment gaps), and complete a criminal record and credit background check. Please note – we receive a high volume of applications therefore it may not be possible to respond to all candidates. If you have been successful for the next stage and your skills match the role, we will contact you. We look forward to hearing from you!